RFQ Summary: Structural Maintenance at Alton Building and Structure Offices and Ablutions

Objective: The City of uMhlathuze seeks a qualified contractor to carry out structural maintenance and security upgrades at the Alton Building and Structures offices and ablution facilities, ensuring all works comply with relevant safety standards and are completed within a one-month construction period. The project includes a compulsory site meeting and requires a fully compliant, functional handover.

Scope of Work

• Security Installations: Supply and install burglar bars for ablution entrance doors (2000 x 860 mm) and windows (600 x 600 mm); supply and install a steel cage for a 200‑litre geyser; supply and install wall‑mounted timber coat hooks (1.5 m).
• Electrical Works: Upgrade the existing circuit breaker/distribution board to accommodate a new circuit line from the office to the staff canteen; supply and install the new circuit line; install three additional plug points at locations indicated by the Project Manager; test and commission the installation for safety and full functionality.
• External Works: Construct a reinforced concrete base (approx. 2.3 m × 2.3 m × 0.4 m) for a water tank; supply and install a 10,000‑litre JoJo water tank with all necessary plumbing connections, valves, overflow and outlet connections; test and commission the system to be leak‑free. Supply and install heavy‑duty hot‑dip galvanised razor wire along the existing 30 m palisade fence, including galvanised steel blades/supports.
• Beam Filling & Plastering: Fill and close required beam/opening areas in the existing face‑brick wall, apply cement plaster to newly filled areas (straight, level, smooth, ready for painting), and ensure proper bonding and finished joints.
• General: Provide all labour, supervision, plant, tools, equipment, transport, and materials; protect existing structures and adjacent property; remove and dispose of all debris at a registered landfill site; maintain a clean and safe working environment; clean the site thoroughly upon completion.

Technical Requirements

• Compliance with the Occupational Health and Safety Act (Act 85 of 1993) and all applicable regulations.
• All materials must be new, of approved quality, and installed according to relevant SANS standards and manufacturer specifications.
• Final measurements are to be taken on site by the contractor before quoting.
• Contractor must prepare and implement a Health and Safety Plan, provide adequate PPE, barricading, warning signage, and safe access to all work areas.
• Use of scaffolding and cordoning of construction zones is required for public and staff safety.
• All electrical and plumbing installations must be tested and commissioned to ensure safe, compliant, and functional operation.
• All work must be carried out to a high standard; any damage caused during construction must be repaired at the contractor’s cost.
• Work procedures must include a very high degree of scaffolding when working at heights, and strict adherence to safety standards.

Skills and Compliance Requirements

• Contractor must be registered on the Central Suppliers Database (CSD) and provide their CSD number.
• Must hold a Letter of Good Standing with the Compensation Fund (Workman’s Compensation Commissioner).
• Valid Tax Clearance Certificate is mandatory.
• Contractor must be registered with the Municipal Council Database (forms obtained from the municipal website).
• Contractor grading: must be 1GB or higher (i.e., a General Building contractor with at least Grade 1).
• Attendance at the compulsory site meeting is mandatory; quotations from non‑attendees will be disqualified.
• Contractor must provide a “Safe Work Procedure” (SWP) for council approval prior to commencement, ensure all workers are trained in SWPs, and provide proof of equipment safety checks and PPE compliance.
• Contractor must accept the Section 37(2) memorandum of agreement under the OHS Act, including all safety and insurance obligations (public liability, indemnity, and compliance with the Compensation for Occupational Injuries and Diseases Act).
• Must complete all necessary declaration forms (MBD 4, MBD 8, MBD 9) and provide proof for any preferential procurement points claimed.

Additional Terms: The contract period is one month, with a penalty of R150/day for delays. Payment will be made 30 days after invoice, subject to approval of completed works. A 5% retention amount is held for 3 months after the last payment. All price changes must be signed; unsigned alterations lead to disqualification. Quotations must be submitted in black ink and include all required attachments; non‑submission of compulsory documents may result in disqualification.