Tender Summary: Supplier to Provide Promotional Items

Objectives

The primary objective is to appoint a reputable and established service provider to manufacture and supply a range of corporate promotional merchandise branded with the SANPC logo. The tender seeks to secure high-quality, brand-compliant items while adhering to public procurement regulations and national transformation targets.

Scope of Supply

The supplier will deliver a curated selection of branded goods across multiple categories. Specific items include:

• Unisex light grey shirts (regular/modern fit) with embroidered logos
• Black wireless headphones with printed or engraved logos
• Padded laptop bags with professionally embroidered branding
• Ballpoint pens (Altitude Amica model) with logo toppers (x50)
• Stationery cases, journals, files, tote bags, and black open-top visor caps (x100 each)

The client provides the official logo; the supplier is responsible for all artwork development, digital mock-ups, and final production, ensuring accurate colour reproduction and durable branding application.

Technical Requirements

Bidders must comply with standard public sector procurement documentation, including fully completed SBD forms, mandatory Central Supplier Database (CSD) registration, and a valid Tax Compliance Status PIN. All items must meet precise physical and aesthetic specifications, including garment fit, colour matching, protective padding, and permanent branding techniques (printing, embroidery, or engraving). Bids must remain valid for 60 calendar days. Payment is scheduled within 30 days of delivery upon receipt of a compliant tax invoice. Suppliers must submit valid B-BBEE verification certificates or sworn affidavits. Additional mandatory submissions include declarations of interest, past supply chain management practices, and an independent bid determination certificate to ensure transparency and prevent collusion.

Skills Requirements

While not explicitly itemised, successful bidders must demonstrate proven capabilities in graphic design and pre-press artwork preparation, digital mock-up generation, and multi-modal branding execution. Suppliers require robust quality assurance protocols, inventory management, and logistics coordination to fulfil specified quantities within agreed timelines. Proficiency in South African public procurement compliance, B-BBEE reporting, and contract administration is essential.

Key Procurement Terms & Evaluation

The tender utilises a weighted scoring methodology prioritising cost efficiency and economic transformation. Price accounts for 80 points, calculated using a comparative formula against the lowest acceptable offer. The remaining 20 points are allocated for Broad-Based Black Economic Empowerment (B-BBEE) status, rewarding enterprises that are 51% or more black-owned, or 30% or more black-woman-owned. The procuring entity reserves the right to conduct post-tender negotiations if submitted prices deviate significantly from market rates. Standard clauses permit contract cancellation for up to ten years if false information is discovered, and mandate strict adherence to anti-collusion and anti-corruption declarations. The Central Supplier Database (CSD) is a national registry used to verify supplier legitimacy and tax compliance, while the PPPFA 80/20 preference system ensures that 80% of evaluation weight goes to price and 20% to designated social-economic goals.