Objectives

To procure and deliver electrical materials to the uMhlathuze Local Municipality in accordance with municipal supply chain regulations, emphasizing cost efficiency, developmental procurement priorities, and strict compliance with submission deadlines.

Scope

The tender covers the supply and delivery of electrical materials, including copper conductors, to the municipality’s designated facility in Richards Bay. The contract value is estimated below R300,000 (VAT inclusive). Bidders must quote unit and total prices, specify delivery lead times, and ensure all goods meet municipal quality standards. No site visits or meetings are required.

Technical Requirements

• Mandatory registration with the Central Suppliers Database (CSD) and the Municipal Council Supplier Database.
• Submission of a completed RFQ form in black ink; any price or specification alterations must be manually signed by the bidder. Unsigned modifications result in disqualification.
• Provision of a valid Tax Compliance Certificate and a Letter of Good Standing from the Compensation Fund.
• Completion of standard municipal bid declarations: MBD 4 (Declaration of Interest), MBD 8 (Disclosure of Past Supply Chain Management Practices), and MBD 9 (Certificate of Independent Bid Determination).
• Submission of the Preferential Procurement Points Claim Form with certified supporting documentation for claimed developmental categories.
• Compliance with all applicable statutory amendments, including VAT and customs/excise levies. Post-submission price increases are strictly prohibited.

Skills Requirements

No specialized technical certifications are explicitly mandated. However, bidders must demonstrate operational capacity to source, handle, and deliver electrical components within agreed lead times. Strong administrative proficiency is essential to accurately complete municipal procurement forms, compile mandatory compliance documents, and navigate the preferential scoring system. Suppliers should possess logistical coordination capabilities and familiarity with South African public sector contracting procedures.

Key Procurement Terms & Conditions

• CSD Registration: A national government database that verifies supplier legitimacy, tax compliance, and eligibility before any public contract award.
• MBD Forms: Standardized municipal documents designed to ensure transparency, prevent conflicts of interest, verify past contractual performance, and guarantee competitive bidding without collusion.
• Preferential Procurement (80:20 Model): A scoring framework allocating 80% of evaluation points to price competitiveness and 20% to socio-economic development targets (e.g., black-owned, women-led, youth, disabled, or rural/township enterprises). Certified proof is mandatory for point allocation.
• Letter of Good Standing: An official confirmation from the Compensation Fund verifying that the supplier has met all statutory employee contribution obligations.