Tender Summary: Supply and Install Kitchen Cupboards – Empangeni Civic Centre

1. Objectives

The primary objective of this tender is to appoint a qualified contractor to supply and install new kitchen cupboards with all associated accessories at the Empangeni Civic Centre, covering both the ground floor and first floor. The project also includes related electrical works, painting, and the supply and installation of two Prisma geysers. The City of uMhlathuze seeks a competent service provider to complete the work within a two-week contract period, with a penalty of R500.00 per day applied for late completion.

2. Scope of Work

• Supply and installation of kitchen cupboards with accessories (including taps, sinks, etc.) at the Empangeni Civic Centre (ground and first floors)
• Supply and installation of Prisma geysers (x2)
• Electrical works associated with the installation
• Painting works
• Removal and disposal of all excess and discarded material from site
• Site clearance to the satisfaction of the Project Leader

3. Technical Requirements

3.1 Compliance and Registration

• Bidders must be registered on the Central Suppliers Database (CSD) and provide their CSD number
• Bidders must be registered on the Municipal Council Database
• Letter of Good Standing with the Compensation Fund must be provided
• CIDB registration of 1GB or higher is required
• Compliance with the Occupational Health and Safety Act (Act 85 of 1993) and Compensation for Occupational Injuries and Diseases Act (Act 130 of 1993)

3.2 Site and Programme Requirements

• Compulsory site meeting scheduled for 26 August 2026 at 09h00 at the Empangeni Civic Centre
• Contract period: 2 weeks (including statutory and builder's holidays)
• Normal working hours: Monday to Friday, 07h00 to 16h30
• Contractor must submit method and programme of work to the Project Leader
• Bidders must visit the site to familiarise themselves with conditions; no claims for extras due to site conditions will be entertained

3.3 Tender Submission Requirements

• Quotations must be completed in black ink (pencil not accepted)
• All price alterations must be signed for by the bidder
• No price increases will be approved after submission
• Quotation must be valid for the prescribed period
• All prices to be exclusive of VAT
• 10% contingencies included in the schedule of quantities

3.4 Mandatory Documentation

• Completed and signed quotation documents
• MBD 4 – Declaration of Interest
• MBD 8 – Declaration of Bidder's Past Supply Chain Management Practices
• MBD 9 – Certificate of Independent Bid Determination
• Preferential Procurement Points Claim Form (80/20 system)
• Tax Compliance Certificate
• Letter of Good Standing (Compensation Fund)
• Rate & Tax invoice or certified lease agreement or SAPS-certified affidavit (company and directors)
• SHE Risk Management file (Contractor SHE File)
• Proof of B-BBEE status (if claiming points)

4. Skills and Experience Requirements

• Proof of competence in similar work previously executed
• References of similar projects with contact details, nature of work, and value of work
• Work previously performed will form part of the evaluation criteria
• Preferential procurement points may be claimed for ownership by historically disadvantaged groups, women, youth, people with disabilities, and rural/township-based enterprises

5. Key Administrative Details

• RFQ Number: SC 10107748 – 7000017156
• Advertisement Date: 20 August 2026
• Closing Date: 28 August 2026 at 12h00
• Procurement Value: Less than R300,000 (including VAT)
• Technical Enquiries: Tebogo Moamosi

6. Important Notes

• Late or incomplete submissions will be disqualified
• Failure to submit compulsory documents may lead to disqualification
• Bidders must declare any interest in or relationship with persons in the service of the state
• Bidders must confirm they are not restricted from doing business with the public sector
• The municipality reserves the right to verify all information provided
• Invoices to be submitted on completion of work