Objectives

The primary objective of this Request for Quotation (RFQ) is to identify and engage a compliant supplier capable of delivering specified building materials at competitive rates, supporting municipal infrastructure development and urban road maintenance initiatives within the uMhlathuze Local Municipality jurisdiction.

Scope

This procurement covers the supply and delivery of construction materials with a total estimated value below R300,000 (inclusive of VAT). The required items consist of fifteen (15) asphalt/green concrete diamond discs (dimensions: 350 x 3 x 24.5mm) and nine thousand (9,000) common cement bricks. All goods must be transported and delivered directly to the Alton Urban Roads depot within the bidder-stated lead time. Quotations must clearly indicate unit pricing and total costs exclusive of VAT, with strict adherence to the delivery timeline.

Technical Requirements

• Supplied materials must precisely match the specified dimensions, composition, and quality standards outlined in the RFQ.
• Deliveries must be coordinated to the designated municipal depot without requiring additional municipal handling or storage arrangements.
• All quotations must be completed in black ink, fully legible, and manually signed by an authorized representative. Any pricing or term modifications must be explicitly countersigned by the bidder to remain valid.
• Pricing is binding upon submission; no post-submission adjustments, escalations, or price increases will be approved.
• All transactions must comply with current statutory regulations regarding value-added tax and any applicable customs or excise levies.

Skills and Compliance Requirements

As this is a straightforward goods-supply contract, specialized trade or installation skills are not required. However, bidders must demonstrate robust administrative and regulatory compliance capabilities through the following mandatory documentation:

• Valid registration with the Central Suppliers Database (CSD), with the CSD number clearly provided.
• Current Tax Compliance Certificate issued by the national revenue authority.
• Letter of Good Standing from the Compensation Fund or Department of Labour confirming compliance with labor legislation.
• Registration within the municipal council’s official supplier database.
• Completed and signed MBD 4 (Declaration of Interest), MBD 8 (Past Supply Chain Management Practices), and MBD 9 (Certificate of Independent Bid Determination) forms.
• Supporting documentary proof for any demographic, ownership, or enterprise size claims submitted for preferential scoring.
• Adherence to the municipal compliance checklist, including SHE risk management documentation where applicable.

Key Terms and Conditions

80:20 Preferential Procurement Model: A standard South African public procurement framework allocating 80 evaluation points to price competitiveness and 20 points to socio-economic transformation goals (e.g., black ownership, female/youth/disabled leadership, rural/township residency). Bidders must attach verified proof for any claimed points; unverified claims receive zero points.

MBD Documentation: Standardized municipal forms mandating transparency, anti-collusion declarations, and confirmation that the bidder has not been restricted from public sector contracts due to fraud, corruption, or non-performance.

Submission Protocol: Incomplete, unsigned, pencil-filled, or late submissions will be automatically disqualified. All alterations require explicit bidder confirmation via signature. The municipality reserves the right to accept or reject any quotation without obligation.