Objectives

The primary objective of this tender is to secure a qualified supplier capable of providing high-quality stationery and laminating materials to the City of uMhlathuze efficiently and cost-effectively. The procurement aims to comply with municipal supply chain management regulations, ensure transparent evaluation practices, and advance socio-economic development through preferential procurement policies.

Scope

The tender covers the supply and delivery of specific office stationery items, including:

• 12-tab printed annual boards (January–December)
• A3 gloss laminating sheets (100 pieces, 150-micron, 303x426mm)
• A4 gloss laminating sheets (100 pieces, 150-micron, 216x303mm)

Delivery must be made to the Supply Chain Management Unit in Richards Bay. The total contract value is less than R300,000 (VAT inclusive). Quotations must be submitted by 12:00 on 27 October 2026. No price increases or amendments will be accepted after the submission deadline.

Technical Requirements

• All quotations must be completed in black ink; pencil submissions will be rejected.
• Bidders must register on the Central Suppliers Database (CSD) and provide their CSD number.
• A valid Tax Compliance Certificate and Letter of Good Standing must accompany the submission.
• Suppliers must be registered on the Municipal Council Database.
• The completed Preferential Procurement Points Claim Form must be attached, with certified proof for every claimed socio-economic category.
• All standard municipal bid declaration forms (MBD 4, MBD 8, and MBD 9) must be fully completed, signed, and returned.
• Any changes to prices or specifications must be manually initialed by the bidder; unsigned alterations result in immediate disqualification.
• No compulsory site visit is required.

Skills Requirements

This tender does not require specialized technical trades or engineering qualifications. However, successful bidders must demonstrate strong administrative and compliance capabilities, including:

• Proficiency in navigating South African public sector procurement processes and documentation.
• Accurate interpretation of product specifications and quantity requirements.
• Reliable logistics and inventory management to ensure timely delivery.
• Competence in calculating and claiming preferential procurement points in accordance with municipal policy.
• Ability to maintain tax, compensation fund, and regulatory compliance throughout the contract period.

Explanation of Unusual or Complicated Terms

• 80:20 Preferential Procurement Points System: Evaluations allocate 80 points based on competitive pricing and 20 points on designated transformation criteria (e.g., ownership by women, youth, persons with disabilities, or residents of rural areas/townships). Bidders must submit verifiable proof for each claimed category; unverified claims receive zero points.
• CSD Registration: The Central Suppliers Database is the National Treasury’s unified registry for all suppliers doing business with the public sector. Registration is mandatory for evaluation eligibility.
• Letter of Good Standing: An official document confirming that the supplier is compliant with statutory obligations, including tax clearance and compensation fund contributions.
• MBD Forms: Standard Municipal Bid Documents used to declare interest, past supply chain misconduct, independence from competitors, and compliance with anti-corruption legislation.