Tender Summary: Tree Pruning and Herbicide Application on Bayview Boulevard

Objectives

The primary objective is to safely clear, prune, and manage vegetation along Bayview Boulevard while implementing targeted herbicide treatment to suppress weed regrowth. The project aims to enhance public safety, protect municipal infrastructure and private utilities, ensure strict environmental and legislative compliance, and restore all disturbed areas to their original condition following completion.

Scope of Work

• Prune and fell designated trees using chainsaws within the specified corridor.
• Clear all trees and shrubs up to four metres on either side of the roadway.
• Apply approved herbicides to prevent emergence of annual and perennial broadleaf weeds and grasses.
• Implement traffic management protocols using barricades, warning signs, flag persons, and cones to safeguard motorists and pedestrians.
• Remove and legally dispose of all logs, limbs, wood chips, sawdust, and organic debris at the designated Empangeni dumping site.
• Perform daily site cleanups to ensure no materials obstruct roads, curbs, pavements, or park areas overnight.
• Safeguard adjacent properties, lawns, streetlights, and underground/overhead utilities from operational damage.

Technical Requirements

• All machinery, tools, and work methodologies must fully comply with national Health and Safety Standards.
• Herbicides must be registered, systemic, and residual formulations suitable for pre- and post-emergence control. Only single-registered products are permitted; chemical mixtures are strictly prohibited.
• Felling and pruning must follow strict procedural guidelines: final cuts must be made close to ground level, heavy branches must be precut or lowered using ropes/mechanical devices, and "free falling" of trees is banned.
• Utility conflicts require advance coordination with relevant service providers. The contractor assumes full liability for any damage caused to utilities, cables, or telecommunications lines.
• Lawn excavations must be backfilled with sandy loam soil and reseeded with a compatible turf grass mix.
• A comprehensive Contractor Safety File must be compiled and submitted prior to mobilisation.

Skills and Qualification Requirements

• Minimum two to three years of verifiable experience in professional arboriculture and tree removal.
• Valid chainsaw operation training certificates for all field personnel.
• Active Public Indemnity Insurance policy covering third-party property damage and personal injury.
• Compliance with the National Forests Act 1998, South African legislation that governs the protection of indigenous trees and mandates permits for specific pruning, felling, or transport activities.
• Provision of industry-standard Personal Protective Equipment (PPE), including seven-layer overalls, hard hats, steel-toe safety boots, eye protection, shin guards, and hearing protection.
• Valid Pest Control Operator (PCO) licence, where the licence holder must be the company owner, authorising legal purchase and application of restricted herbicides.
• Mandatory registration with the Central Suppliers Database (CSD) and Municipal Council Database, supported by a current Tax Compliance Certificate and Letter of Good Standing.

Notable Terms and Conditions

Quotations must be completed entirely in black ink, with all price schedules filled out. Any manual alterations to pricing must be initialed by the bidder; unsigned changes result in automatic disqualification. Late or incomplete submissions will not be evaluated. Awarded contractors will undergo vetting, feasibility testing, and ongoing performance/risk management monitoring. Preferential procurement points may be allocated based on ownership demographics, youth, women, and disability targets, provided certified proof is submitted with the bid.