Objectives

The primary objective of this tender is to procure road regravelling services for a designated ward within the KwaDukuza Municipality jurisdiction. The municipality aims to restore and maintain public road surfaces to ensure safe, reliable, and functional infrastructure for community access and mobility.

Scope

The scope encompasses the complete execution of regravelling works, including all necessary labour, materials, equipment, and supervision required to resurface roads in the specified ward. Procurement is conducted via a Closed Quotes process, requiring physical submission of sealed quotations by a strict deadline. The municipality reserves the right to accept any part or entirety of any quotation and is not obligated to award the contract to the lowest bidder.

Technical Requirements

• Registration & Verification: Bidders must be registered on the Central Supplier Database (CSD) with verified order status and cleared through the National Treasury’s Defaulters Database.
• Financial Compliance: Proof of non-arrears for municipal services (water, electricity, and local rates) is mandatory. Tenants may provide a landlord certificate or an affidavit confirming prepaid service usage.
• Submission Protocol: Quotations must be stapled, placed in sealed envelopes clearly endorsed with the tender reference, and delivered physically to the Supply Chain Management Unit before the deadline. Late, electronic, or faxed submissions will be automatically rejected.
• Preferential Scoring: Bidders must provide verifiable proof to claim points for operating within the municipal jurisdiction and for qualifying as a 51% black-owned business.

Skills Requirements

The tender does not outline a detailed skills matrix; however, eligibility is strictly limited to contractors holding a minimum grading of 1CE. This classification implies that bidders must demonstrate proven competency in civil construction and road maintenance, including skilled labour for earthworks and surfacing, competent site supervision, project management capabilities, and access to appropriate plant machinery. Quality assurance and adherence to municipal road construction standards are inherently required to successfully deliver the scope.

Explanation of Key Terms

• Closed Quotes: A simplified procurement method where suppliers submit sealed price quotations by a fixed deadline, typically used for routine or lower-value contracts.
• EME/QSE: Empowered Major Enterprise (EME) and Qualifying Small Enterprise (QSE) are South African procurement classifications for black-owned businesses meeting specific ownership thresholds, eligible for preferential scoring under transformation policies.
• CSD: Central Supplier Database, the national government platform for supplier registration, verification, and compliance tracking.
• Contractor Grading 1CE: A municipal grading tier indicating eligibility for small-scale civil engineering and road maintenance contracts up to a defined financial threshold.
• Affirmative Business Enterprises: Businesses historically disadvantaged by past discrimination, prioritised in municipal procurement to advance economic transformation and equity.