Objectives

The primary objective is to procure a reliable, one-off supply of paediatric medical suction devices to support clinical airway management at Grey’s Hospital. The procurement prioritises compliance with public health standards, timely delivery, cost-effectiveness, and strict adherence to South African preferential procurement legislation.

Scope

The tender covers the supply of 1,000 units of paediatric rose tip yankauers. Delivery is required at Grey’s Hospital in Pietermaritzburg. The contract is strictly limited to goods provision, with no installation, commissioning, training, or warranty services included beyond standard defect replacement. Pricing must be firm, inclusive of all delivery costs, and valid for 90 days.

Technical Requirements

• Product must be sterile, latex-free, and equipped with integrated suction control and an atraumatic tip.
• Each unit must be individually packaged with clearly printed manufacturing and expiry dates.
• Supplied items must be new, unused, and remain valid for a minimum of six months upon delivery.
• Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices.
• All goods must comply with applicable South African National Standards (SANS/SABS) and hospital-specific clinical specifications.
• Physical samples may be requested electronically during evaluation; completion of a compulsory sample register is mandatory.
• Bidders must submit Central Supplier Database (CSD) registration, SARS tax clearance validation, and completed preference claim documentation.

Skills Requirements

No formal labour certifications or specialised technical qualifications are mandated. However, bidders must demonstrate operational competence in medical device supply chain management, including sterile inventory handling, regulatory compliance tracking, and logistics coordination. Administrative capacity is required to accurately complete government procurement forms, maintain audit-ready financial records, and respond promptly to electronic sample requests and clarification notices.

Notable Terms & Conditions

• SAHPRA Licensing: Mandatory for any entity manufacturing, importing, or distributing medical devices in South Africa. Ensures products meet national safety, efficacy, and quality benchmarks before clinical use.
• 80/20 Preference System: Evaluation allocates 80 points for competitive pricing and 20 points exclusively to companies with at least 51% Black ownership. Proof must be submitted via a verified BBBEE certificate or sworn affidavit.
• Sample Submission Protocol: After initial scoring, the top three compliant bidders will be contacted electronically to submit physical samples. Non-compliance or failure to complete the sample register results in immediate disqualification.
• Cover-Quoting Prohibition: The department actively cross-references bidder identities to prevent multiple entities from submitting competing quotes for the same opportunity. Violation constitutes procurement fraud and triggers permanent exclusion from public contracts.
• Delay Penalties: Late deliveries incur financial deductions calculated using the current prime interest rate per day of delay. Persistent non-performance grants the purchaser the right to terminate the contract and procure substitutes at the supplier’s expense.