Objectives

The primary objective of this tender is to secure a one-off supply of navy medical scrubs to function as staff uniforms at St Marys Marianhill Hospital, operating under the KwaZulu-Natal Department of Health. The procurement aims to obtain cost-effective, high-quality garments that meet strict clinical and comfort standards while adhering to national transformation and preferential procurement policies.

Scope

The scope encompasses the manufacturing, supply, and delivery of navy scrub sets (tops and pants) across six specified sizes (XS to XXL) with a total quantity of eighteen units. The contract is a single delivery event with a quotation validity period of ninety days. Successful bidders must deliver all goods to the designated hospital address, ensure compliance with quality and safety standards, and provide a twelve-month warranty against manufacturing defects. Evaluation follows an eighty-twenty preference point system, allocating eighty points to price competitiveness and twenty points to specific socio-economic transformation goals.

Technical Requirements

• Top Specifications: Navy colour, high V-neck collar, short sleeves, three pockets (one chest, two lower), side hip slits for unrestricted movement, and a tailored fit.
• Pants Specifications: Navy colour, offered in either jogger (tapered) or straight (classic) fits, featuring a high-rise adjustable elasticated waistband that remains secure during shifts.
• Fabric & Durability: Premium polyester blend that is durable, breathable, easy-care, and retains its shape after repeated washing. Must incorporate a soft flexi material with a comfortable mild stretch.
• Compliance & Documentation: Goods must conform to applicable SABS/SANS standards. Bidders must submit a physical sample alongside their quotation. All items must be new, unused, and free from defects. Submissions require officially unaltered quotation forms, completed SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim), Central Suppliers Database (CSD) registration proof, and valid tax clearance documentation.
• Delivery & Warranty: All delivery costs must be included in the quoted price. The supplier warrants the goods for twelve months post-delivery and must furnish performance security within thirty days of contract award.

Skills Requirements

No specialized professional qualifications or technical certifications are explicitly mandated, as this is a standard goods supply contract. However, bidders must demonstrate operational capacity in garment manufacturing or wholesale distribution, including quality control, inventory management, and reliable logistics for timely delivery. Administrative competence is essential to accurately complete mandatory government procurement forms, maintain tax compliance, manage CSD registration, and navigate the preferential procurement framework without errors.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A South African public procurement scoring model where eighty points are allocated to the lowest compliant price and twenty points to specific socio-economic goals. Full points are awarded exclusively to companies at least fifty-one percent owned by Black women.
• Mandatory Sample Submission: Bidders must physically submit a sample of the proposed scrubs with their quotation. This allows the procuring facility to verify material quality, stitching, fit, and specification compliance before formal evaluation. Failure to provide a sample results in immediate disqualification.
• Cover-Quoting Prohibition: A strictly forbidden practice where multiple companies linked to the same owners, directors, or shareholders submit competing bids for the same contract to artificially manipulate pricing or evaluation outcomes. The department conducts automated and manual verification checks; proven violations lead to disqualification, contract cancellation, and potential ten-year exclusion from public sector procurement.