Objectives

The primary objective is to appoint a qualified security service provider to deliver comprehensive 24-hour guarding services across seven municipal facilities in Zone 3 for a one-month period commencing 1 May 2026. The contract aims to safeguard municipal property, ensure the safety of staff and the public, enforce strict access control protocols, and maintain continuous operational oversight through dedicated site management and a central control room.

Scope of Work

• Site Coverage: Day and night shifts required at Vulamehlo Offices, Nkampula Bakery, Kwa Mpondo Sports Grounds, Madlalathi Hall, Kwa Cela Hall, and Scottburgh Library. Amahlongwa Hall requires night-only coverage.
• Core Duties: Physical guarding, access control, theft and vandalism prevention, incident monitoring, and shift handover management.
• Operational Support: Deployment of a Site Manager with a dedicated vehicle, maintenance of a 24-hour control room in the Scottburgh area, and establishment of two-way radio communication between all posts and the control room.
• Administration & Reporting: Strict maintenance of occurrence books, access control registers, shift rosters, and duty sheets. Regular supervisory meetings (weekly, bi-weekly, and monthly) and periodic operational reports to the municipality.
• Contingency Planning: Submission of documented contingency plans to ensure uninterrupted service during labour unrest, civil disorder, or disasters.

Technical Requirements

• Valid company registration with the Private Security Industry Regulatory Authority (PSIRA).
• Fully equipped 24-hour security control room in Scottburgh, accessible during emergencies, with detailed equipment specifications provided upon request.
• ICASA radio licence or a verified leasing agreement for radio communications.
• Owned or leased emergency response vehicles with valid registration or lease documentation.
• Public and Security Liability insurance with a minimum cover of R5,000,000.
• Medical insurance good-standing letters for all deployed personnel.
• Compliance with the National Bargaining Council for the Private Security Sector (NBCPSS) minimum wage and collective agreement standards.
• All quotations must remain valid for 120 days. Bids are evaluated on technical compliance, value for money, execution capability, and BBBEE preferences.

Skills and Qualifications Requirements

• Company must be registered on the Central Suppliers Database (CSD), with the National Bargaining Council, and hold a valid BBBEE certificate or sworn affidavit.
• Supervisors and site managers must hold PSIRA Grade A certification.
• Operational guards must hold the specific PSIRA grade indicated in the posting schedule (primarily Grade D) and complete SASSETA-aligned training at PSIRA-accredited centres.
• Personnel must demonstrate proficiency in access control legislation, emergency response coordination, radio operation, and administrative record-keeping.
• Candidates must exhibit physical fitness, professional conduct, and a strong understanding of Batho Pele service delivery principles.
• Management and directors must provide SAPS 69i fingerprint clearance certificates and certified ID copies.

Key Terminology and Unusual Requirements

• PSIRA: The statutory regulatory body for private security in South Africa. Both the contracting company and every deployed guard must hold current registration certificates.
• SASSETA: The Sector Education and Training Authority responsible for setting competency standards and accrediting security training providers.
• NBCPSS: The bargaining council that legally mandates minimum wage structures, overtime rules, and employment conditions for private security workers.
• SAPS 69i: A police clearance certificate obtained via fingerprint submission, required for security management and directors to verify criminal history.
• CSD: The Central Suppliers Database, the national government platform for mandatory supplier registration and tax compliance verification.
• GCC: General Conditions of Contract, standardised government procurement clauses outlining payment terms, performance security, liability limits, termination rights, and dispute resolution mechanisms.
• PPPFA Preference System: A scoring mechanism awarding additional points for Black ownership, local business presence within the municipality/district/province, and SME/EME status, applied alongside price evaluation during adjudication.