Objectives

The primary objective of this tender is to procure four (4) custom self-inking date stamps for official administrative use by the Human Resource Development Section at Prince Mshiyeni Memorial Hospital. The stamps will authenticate incoming and outgoing correspondence, training records, certificates, reports, and other departmental documents.

Scope

This is a once-off supply of goods. The successful bidder will deliver four rectangular self-inking date stamps directly to the hospital's main stores area. The quotation validity period is ninety (90) days, and delivery must occur within the timeframe specified upon award. All transportation and delivery costs must be included in the quoted price. The contract is governed by standard General and Special Conditions of Contract, including a twelve-month warranty from the date of delivery acceptance.

Technical Requirements

Bidders must supply commercial-grade, heavy-duty plastic self-inking stamps that strictly adhere to the following specifications:

• Impression Size: Approximately 70mm x 50mm.
• Ink System: Black permanent ink with a replaceable ink pad.
• Date Mechanism: Adjustable date band displaying dates in YYYY-MM-DD format, covering a minimum twelve-year range.
• Layout & Wording: Must exactly replicate the existing HRD stamp design, including the text: “UMNYANGO WEZEMPILO PRINCE MSHIYENI MEMORIAL HOSPITAL (Adjustable Date: YYYY-MM-DD) HUMAN RESOURCE DEVELOPMENT PRIVATE BAG X 07, MOBENI 4060 DEPARTMENT OF HEALTH”.
• Quality Standards: Clear, sharp, legible impressions with even ink distribution; durable rubber text plate resistant to wear; compliant with SANS/SABS standards where applicable.
• Product Condition: Brand new, unused, and valid for a minimum of six months upon delivery.
• Sample Approval: A physical sample or stamped impression must be submitted for end-user approval prior to manufacturing and final delivery.

Skills Requirements

No specialized technical certifications are mandated for the product itself. However, bidders must demonstrate standard public sector supply chain competencies, including:

• Ability to manage custom printing/stamping orders with precise quality control and layout replication.
• Proficiency in navigating municipal procurement compliance, including Central Supplier Database (CSD) verification, B-BBEE documentation, and SARS tax clearance validation.
• Capacity to produce and submit pre-delivery samples for institutional approval.
• Financial stability to maintain firm pricing for ninety days and honor warranty obligations.
• Understanding of public finance regulations regarding conflict of interest disclosure, restrictive practice prevention, and preferential procurement claims.

Key Terms & Compliance Notes

• SAHPRA License Requirement: Listed as a mandatory returnable document. Although typically applicable to medical device manufacturers or distributors, its inclusion serves as a blanket compliance clause for all Department of Health suppliers. Bidders should verify if their specific business category requires this authorization.
• Mandatory Sample Submission: Unlike standard off-the-shelf purchases, this tender requires pre-production sample approval. Failure to provide an approved stamp impression results in immediate disqualification.
• 80/20 Preference Point System: Evaluation follows the standard South African government framework where eighty points are allocated to price competitiveness and twenty points to specific socio-economic goals (specifically, full points awarded to enterprises at least 51% owned by Black people). Proof of ownership structure must be submitted via the SBD 6.1 form.
• Performance Penalties & Termination: The contract includes strict enforcement clauses. Delayed deliveries incur penalty deductions calculated at the current prime interest rate per day of delay. The purchaser reserves the right to terminate the contract for default, fraud, or corrupt practices, and may impose a restriction penalty prohibiting the supplier from doing business with the public sector for up to ten years.