Tender Summary: Service Board Supply and Installation

Objectives

The primary objective is to procure, manufacture, supply, and install durable informational service boards at three designated community health centres. These boards will clearly display operational information, including clinic services, operating hours, emergency contacts, patient guidelines, and safety notices, to enhance patient navigation and institutional communication.

Scope of Work

• Items: One service board per facility for Ntuzuma Clinic, Goodwins Clinic, and Lindelani Clinic (Total: 3 units).
• Contract Type: Once-off supply and installation.
• Delivery & Installation: All goods must be delivered, transported, and installed at the specified clinic locations. The quoted price must be all-inclusive, covering manufacturing, logistics, handling, and installation costs.
• Validity: Quotations must remain valid for ninety days from the closing date.

Technical Requirements

• Material Specifications: Boards must be fabricated using 1.2 mm thick galvanised epoxy-coated panels with a 20 mm bent edge on both sides to ensure structural integrity and weather resistance.
• Quality Standards: All materials must be new, unused, and of the most recent models. Goods must comply with applicable South African National Standards (SANS/SABS) where referenced. Used or second-hand products are strictly prohibited.
• Warranty: The supplier warrants against defects in design, materials, or workmanship for twelve months after delivery and acceptance, or eighteen months from shipment, whichever expires first.
• Compliance Checks: The procuring entity reserves the right to request physical samples for quality verification. Testing and inspection costs will be borne by the bidder. Products must maintain validity for a minimum of six months upon delivery.

Skills and Experience Requirements

• Proven Track Record: Bidders must submit proof of two previously completed similar projects, supported by official completion certificates from other institutions.
• Administrative Compliance: Mandatory submission of all prescribed standard bid documents, including conflict-of-interest declarations, tax compliance verification, and Central Suppliers Database (CSD) registration confirmation.
• Evaluation Framework: The tender utilises an 80/20 preferential procurement scoring system. Eighty points are allocated to price competitiveness, while twenty points are awarded for specific socio-economic goals, prioritising enterprises located within the Ethekwini District.
• Bidding Integrity: Bidders must certify independent pricing and disclose any relationships with state employees or related enterprises. Cover-quoting or collusive practices will result in immediate disqualification.

Key Terms and Clarifications

General and Special Conditions of Contract (GCC/SCC): Standard public procurement clauses governing delivery schedules, penalty calculations for delays, termination rights, dispute resolution, and anti-corruption provisions. SCCs supplement GCCs and take precedence in case of conflict.

80/20 Preference Point System: A procurement scoring methodology where the majority of points (80) are awarded based on competitive pricing, while the remainder (20) are allocated for developmental goals, such as supporting local district-based enterprises, rather than selecting solely on the lowest price.

CSD and Tax Compliance: The Central Suppliers Database is the national repository for all government suppliers. Bidders must be actively registered and verified as tax-compliant through the South African Revenue Service (SARS) to qualify for consideration.

Submission Protocol: Quotations must be physically deposited in the designated quotation box before the closing deadline. Late arrivals, incomplete documentation, or retyped official forms will be deemed non-responsive and disqualified.