Objectives

The primary objective of this tender is to secure a qualified service provider to execute a comprehensive, one-off maintenance programme for a 1.1kW single-phase borehole pump located at the M3 wing of Greytown Tuberculosis Hospital. The initiative aims to restore reliable water extraction capacity, ensure mechanical and electrical safety compliance, and deliver accurate hydrological data to support hospital facility management.

Scope of Work

The contractor shall deliver the following services:

• Supply all necessary labour and materials for major servicing of the 1.1kW single-phase borehole pump, including the motor.
• Extract the pump assembly from the borehole casing for full inspection and servicing.
• Disassemble the pump unit, thoroughly clean all internal components and flow veins, and reassemble to factory specifications.
• Test and verify operational functionality of the float switch mechanism across on/off cycles.
• Conduct a professional water table level assessment using calibrated hydrological equipment and compile a detailed technical report for submission to hospital engineering personnel.
• Perform comprehensive electrical testing on all associated cabling and installations, identifying and repairing any faults.
• Compile, certify, and submit complete after-service and commissioning documentation.
• Clear and sanitise the work area upon project completion.

Technical Requirements

• All equipment, spare parts, and materials must be new, unused, and compliant with SABS quality standards.
• Electrical testing and repairs must adhere to national electrical safety regulations and borehole pump manufacturer specifications.
• Hydrological measurements must be performed using industry-standard calibration tools to ensure accuracy.
• Post-service documentation must include certified commissioning reports, electrical test certificates, and hydrological data sheets.
• Supplied goods must have a minimum validity period of six months from the date of delivery.
• Contractors must meet CIDB Grading 1ME standards for mechanical and electrical infrastructure works.

Skills & Qualifications

• Proven track record in servicing submersible borehole pumps, specifically 1.1kW single-phase configurations.
• Certified electrician or competent technician capable of diagnosing, troubleshooting, and repairing pump control panels, cables, and motors.
• Access to a registered hydrologist or specialist capable of conducting water table assessments and producing formal engineering reports.
• Strong technical documentation and reporting capabilities for compliance, handover, and audit purposes.
• Valid Central Supplier Database (CSD) registration, SARS tax clearance, updated CIPC business documents, and acceptable Broad-Based Black Economic Empowerment (B-BBEE) status.
• Recognition as a South African-owned enterprise is strongly encouraged to maximise preferential procurement scoring.

Notable Terms & Conditions

• CIDB Grading 1ME: Refers to the Construction Industry Development Board classification for Mechanical/Electrical works, confirming the contractor possesses verified competency in relevant infrastructure maintenance.
• 80/20 Preference Point System: Evaluation awards 80 points based on competitive pricing and 20 points exclusively for promoting South African-owned enterprises. Full points require verifiable ownership documentation.
• SBD Compliance Forms: Mandatory submission of Standard Bidding Document forms (SBD 4 for conflict-of-interest disclosure and SBD 6.1 for preference claims) is strictly enforced. Omissions or inaccuracies result in immediate disqualification.
• Performance Security & Delay Penalties: Awarded contractors must provide performance security within 30 days. Failure to meet delivery timelines incurs daily financial penalties calculated at the prevailing prime interest rate.
• Termination & Trading Restrictions: The procuring entity reserves the right to terminate contracts for default, claim excess replacement costs, and impose a public sector trading ban of up to ten years for fraudulent, corrupt, or severely negligent conduct.