Objectives

The primary objective is to engage a qualified contractor to perform routine servicing, inspection, testing, and maintenance of critical fire safety equipment across Addington Hospital facilities. The contract aims to ensure full regulatory compliance, maintain operational readiness, and establish a reliable asset tracking system while minimizing disruption to ongoing hospital activities.

Scope of Work

The contract covers the complete servicing of 626 fire protection units distributed across five hospital locations. The scope includes:

• Servicing and maintenance of 138 fire hose reels, 140 fire hydrants, and 348 dry chemical powder (DCP) fire extinguishers.
• Visual inspections, functional assessments, cleaning, lubrication, and pressure/flow testing where operationally feasible.
• Creation or comprehensive update of a centralized digital asset register for all 626 items.
• Application of standardized service labels and issuance of service certificates.
• Identification, documentation, and reporting of defects, with major repairs requiring prior written authorization.
• Submission of a consolidated final report detailing test results, photographic evidence, compliance summaries, and technician credentials.
• Completion of all work within six weeks of purchase order issuance, coordinated with hospital maintenance teams to avoid interference with clinical, residential, and administrative operations.

Technical Requirements

Contractors must adhere to strict technical and safety protocols, including:

• Compliance with South African National Standards (SANS), specifically SANS 10400-T, SANS 1128-1, and SANS 1475-1/2 for equipment inspection and maintenance.
• Development of an asset register capturing unique IDs, building/floor locations, department/room assignments, manufacturer details, serial numbers, capacity, condition, service history, and next-due dates.
• Structured defect reporting outlining equipment identification, fault description, safety status, required parts, and estimated corrective costs.
• Provision of a minimum three-month workmanship guarantee on all routine servicing.
• Strict adherence to Occupational Health and Safety regulations, including use of appropriate PPE, safe access equipment, site barricading, waste removal, and immediate reporting of unsafe conditions.
• Coordination of flow/pressure testing with hospital management to prevent disruption to patient care and staff movement.

Skills and Qualification Requirements

Bidders must demonstrate proven expertise and regulatory compliance through:

• Valid SANS 1475 certification authorizing fire extinguisher servicing and reconditioning.
• Documented proof of competent personnel holding FFETA membership for extinguisher maintenance.
• Assignment of suitably qualified SAQCC-certified professionals as the primary project resource.
• A valid Department of Employment and Labour Letter of Good Standing.
• Evidence of relevant trade tests or formal qualifications for fire safety equipment maintenance.
• Minimum three years of experience, verified by signed purchase orders and completion certificates for similar fire equipment contracts in healthcare or institutional settings.
• Mandatory administrative submissions including Central Supplier Database (CSD) registration, B-BBEE documentation, tax clearance, company profile, and a site-specific safety file.

Key Terminology and Standards

SANS 1475: The national standard dictating procedures for inspecting, testing, and maintaining portable fire extinguishers. Compliance requires technicians to hold recognized industry certifications.

FFETA: Fire Fighting Equipment Training Association, a recognized body that certifies competency in fire extinguisher reconditioning and servicing.

SAQCC: South African Qualifications Certification Committee, the occupational qualification authority overseeing technical certifications in engineering and construction-related trades.

DCP: Dry Chemical Powder, a widely used extinguishing agent effective against flammable liquid and electrical fires.

80/20 Preference System: A procurement evaluation framework allocating 80 points to competitive pricing and 20 points to socio-economic goals, specifically prioritizing South African-owned enterprises.