Objectives

The primary objective is to ensure that all fire-fighting equipment at Beatrice Street Clinic is safe, accessible, correctly identified, and maintained in fully operational condition. The service must comply with applicable South African legislation, national standards, manufacturer specifications, and institutional safety protocols to mitigate fire risks in a healthcare environment.

Scope of Work

• Once-off servicing and maintenance of six Dry Chemical Powder (DCP) fire extinguishers and one fire hose reel.
• Work must be completed within two weeks of official instruction while the clinic remains operational, ensuring minimal disruption to clinical activities.
• Includes comprehensive external and internal inspections, valve and component checks, powder replacement or recharge where necessary, pressure/hydrostatic testing (as dictated by condition or schedule), reassembly, pressurization, and fitting of compliant service labels.
• Update a detailed fire equipment register, submit defect reports for non-compliant items, provide a final consolidated compliance report and safety file, and restore all equipment to its designated location.
• A minimum three-month workmanship guarantee applies to routine servicing work.

Technical Requirements

• All work must strictly adhere to SANS 1475-1, SANS 1910, SANS 10105-1, SANS 1475-2, SANS 543, and SANS 10400-T, alongside the Occupational Health and Safety Act and Pressure Equipment Regulations.
• Contractors must supply all labour, supervision, specialized tools, testing equipment, consumables, and materials.
• Service labels must clearly display the service provider, service date, next due date, test information, and equipment identification.
• Defective units must be documented with causes, recommended repairs, parts required, and cost estimates; major repairs or replacements require prior written approval unless an immediate safety hazard exists.
• The contractor must coordinate with hospital maintenance to ensure continuous fire protection coverage during servicing, maintain safe working zones, protect patients and staff, and dispose of all generated waste.
• Final acceptance requires inspection by the Maintenance Department, submission of signed service reports, and verification of test certificates.

Skills and Qualification Requirements

• Valid CIDB Grading 15F registration and evidence of FFETA membership, which authorizes fire extinguisher reconditioning and servicing.
• Project leadership by suitably qualified personnel certified under SAQCC standards.
• A valid Letter of Good Standing from the Department of Employment and Labour.
• Minimum of three signed work orders and corresponding completion certificates for similar fire equipment servicing projects.
• All technicians performing regulated work must hold recognized competency certifications.
• Bidders must maintain active Central Supplier Database (CSD) registration, submit a B-BBEE status affidavit or certificate, and comply with standard public sector procurement documentation requirements.

Key Terminology and Standards

• DCP: Dry Chemical Powder, a standard dry chemical agent used in fire extinguishers for Class A, B, and C fires.
• SANS: South African National Standards, which dictate technical specifications, testing procedures, and safety requirements for fire protection equipment.
• CIDB 15F: A construction industry grading specifically for fire protection installation, maintenance, and servicing works.
• FFETA: Fire Fighting Equipment Training and Education Association, the recognized regulatory body certifying competence in fire extinguisher servicing and reconditioning.
• SAQCC: A recognized certification framework ensuring personnel meet quality, safety, and compliance standards for fire safety work.