Objectives

The primary objective of this tender is to appoint a qualified service provider to conduct comprehensive inspections, preventative maintenance, repairs, and servicing of all fire-fighting equipment at Port Shepstone Regional Hospital over a thirty-six-month contract period.

Scope of Work

The successful contractor will be responsible for:

• Annual servicing, recharging, and hydrostatic/pressure testing of DCP, CO2, Foam, Water, and Soda Acid extinguishers.
• Maintenance and certification of fire hose reels, pillar post hydrants, canvas hoses, fire blankets, and smoke detectors.
• Interim maintenance, recharges, and emergency repairs between scheduled annual services.
• Marking and numbering approximately 500 extinguisher, hydrant, and hose reel units using black paint and stencils.
• Supply of four new service registers and completion of departmental inspection forms signed by the Head of Department.
• Providing loan replacement units at no cost when equipment is removed from-site for servicing.
• Returning all replaced spares to the hospital’s Artisan Superintendent or Foreman.

Technical Requirements

Bidders must demonstrate strict adherence to national safety and quality standards. Key technical obligations include:

• Full compliance with SANS 1475-1:2005, SANS 1475-2:2003, SABS 0105, 019, 1567, and 1456 standards for all fire equipment servicing.
• Submission of mandatory certification: proof of registration with the South African Qualifications Certification Council for Fire (SAQCC), proof of SANS 1475 accreditation, and a valid SABS Standardization Mark (Diamond Mark) permit.
• Affixing service labels on each unit post-inspection, detailing the service company name, date, technician signature, and competency number.
• Furnishing complete service reports and updated registers prior to payment processing.
• Prices must remain firm for twelve-month intervals throughout the contract term, inclusive of labor, travel, testing, and spare parts. Expired or second-hand products are strictly prohibited.

Terminology Note: SANS refers to South African National Standards, which dictate technical specifications and safety protocols for fire protection equipment. The Diamond Mark certifies that products meet approved SABS quality benchmarks. SAQCC is the statutory body responsible for registering and certifying fire protection practitioners in South Africa.

Skills and Personnel Requirements

The contractor must deploy a sufficiently resourced team with specialized expertise in fire safety systems. Required competencies include:

• Employment of only qualified technicians with proven, verifiable experience in servicing and maintaining fire-fighting apparatus.
• Technicians must hold recognized competency numbers and be authorized to perform inspections, repairs, and certifications.
• Ability to coordinate directly with the hospital’s Maintenance Supervisor, adhering to strict reporting protocols before and after each service visit.
• Maintenance of an official Fire Fighting Equipment Service Log Book to track all interventions, test results, and corrective actions.
• Capacity to mobilize emergency response teams during normal working hours for urgent fault rectification.

Additional compliance requirements include submission of a Central Supplier Database (CSD) report, B-BBEE verification documentation, and proof of previous successful deliveries to public or private health facilities. Evaluation follows a four-stage process prioritizing administrative compliance, operational capacity, specification adherence, and pricing under an 80/20 preference point system favoring South African-owned enterprises.