Objectives

The primary objective is to secure a qualified pest control service provider for a 15-month contract to maintain a safe, hygienic, and pest-free environment across Imbalenhle Community Health Centre and seven associated satellite clinics, ensuring uninterrupted healthcare delivery.

Scope of Work

• Monthly Fumigation & Treatment: Comprehensive pest management covering all internal and external areas, including wards, offices, basements, underfloor spaces, drains, covered manholes, toilets, bathrooms, tea rooms, change rooms, and security guardhouses.
• Pest Targets: Cockroaches, ants, crawling and flying insects, rodents, bed bugs, bird lice, wood borers, and snakes.
• Operational Protocols: Services will be performed during office hours while facilities remain occupied. Contractors must submit a service schedule, coordinate dates at least seven days in advance, sign into/out of the maintenance register upon arrival and completion, and provide immediate re-treatment if infestations persist between scheduled visits.
• Ad-Hoc Services: On-demand treatments for bees removal, termite control, and seasonal mosquito fogging/treatment. These require cost-proven quotations and allow for subcontracting if specified.
• Restrictions: Core monthly services cannot be subcontracted. All work must comply with general and special conditions of contract.

Technical Requirements

• Valid membership or registration with the South African Pest Control Association.
• Certificate of Registration issued by the Department of Agriculture in terms of Act 36 of 1947.
• Materials Safety Data Sheets (MSDS) for all chemicals utilized.
• Detailed safety plan and documented risk assessments.
• Letter of Good Standing from the Department of Labour.
• Full compliance with Occupational Health and Safety standards for all personnel on duty.
• Proof of prior experience delivering similar pest control services in public or private healthcare facilities (e.g., previous orders or service level agreements).
• Submission of all mandatory returnable documents, including tax clearance/CSD verification, B-BBEE status, SBD forms, and preference point claim forms, without alterations or abbreviated responses.

Skills Requirements

• Licensed and certified pest control operators trained in safe chemical application and integrated pest management.
• Proficiency in conducting workplace risk assessments and developing comprehensive safety protocols.
• Ability to coordinate and execute scheduled services efficiently within an active healthcare environment without disrupting operations.
• Strong administrative capability to maintain accurate service logs, manage documentation, and prepare cost-proven quotations for ad-hoc requests.
• Knowledge of South African pesticide legislation and occupational health regulations.

Notes on Unusual or Complicated Terms

• Act 36 of 1947: South African legislation governing the registration, sale, and use of pesticides. Compliance requires official certification from the Department of Agriculture to legally apply pest control substances.
• MSDS (Materials Safety Data Sheets): Standardized documents detailing chemical composition, hazards, handling procedures, storage requirements, and emergency response measures for all pest control substances used during servicing.
• 80/20 Preference Point System: A government procurement evaluation model where 80 points are allocated for competitive pricing and 20 points for socio-economic goals (specifically, promoting South African-owned enterprises). Bidders must submit certified ID copies and updated CIPC certificates to claim these points.
• Cost-Proven Basis Quotations: Pricing method for ad-hoc services where bids must reflect actual operational costs plus a disclosed markup percentage, rather than fixed unit rates, ensuring transparency for one-off interventions.