Objectives

The primary objective of this tender is to procure services for the maintenance and servicing of generators at Ray Nkonyeni Clinics, including major services, minor repairs, and routine inspections. The aim is to ensure reliable power supply to the clinics by maintaining generator functionality, adhering to safety standards, and complying with relevant legislation and specifications.

Scope

The scope of work encompasses:

• Supply, delivery, installation, and commissioning of generator servicing equipment and materials.
• Routine maintenance, major and minor repairs, including oil changes, filter replacements, belt replacements, coolant refilling, and battery replacements.
• Inspection, testing, and certification of generator performance.
• Preparation of safety and health plans, site inspections, and adherence to occupational health and safety regulations.
• Provision of detailed reports, test results, and certification documentation post-service.
• Site visits, compulsory briefing sessions, and submission of comprehensive quotations with itemized costs.

The scope extends to multiple clinics, including Madlala, Port Shepstone, Southport, Umtentweni, and Marburg clinics, with specific requirements for each location as detailed in the Bill of Quantities and specifications.

Technical Requirements

The technical requirements include:

• Provision of certified and approved generator servicing equipment and spare parts, compliant with SABS/SANS standards.
• Completion of a comprehensive safety plan prepared by a registered safety officer, approved by the Department of Health.
• Adherence to the Occupational Health and Safety Act 85 of 1993, including proper PPE, hazard notices, and safe working procedures.
• Carrying out oil sampling, filter replacements, belt and battery replacements, coolant refilling, and other routine maintenance tasks as per manufacturer specifications.
• Preparation of test reports, inspection certificates, and compliance documentation.
• Completion of all work within specified timeframes, with a lead time of one week for procurement and a total contract period of two weeks, extendable to four weeks upon site handover.
• Submission of detailed itemized quotations, signed declarations, and compliance with procurement policies, including preference points for Black-owned companies.
• Provision of all necessary documentation, including tax clearance, CIDB registration, and proof of compliance with health and safety regulations.

All work must conform to the specifications, standards, and legislative requirements outlined in the tender documents, including the Occupational Health and Safety Act, Department of Health standards, and relevant SABS/SANS standards.