Tender Summary: Major Service of 7.5kW Air Compressor

Objectives

The primary objective is to appoint a qualified service provider to execute a comprehensive major maintenance and servicing operation on a 7.5kW three-phase laundry air compressor at St Apollinaris Hospital. The aim is to restore optimal operational efficiency, ensure strict compliance with health, safety, and electrical standards, and prolong equipment lifespan through systematic diagnostics, component replacement, and calibration.

Scope of Work

The contract encompasses the full supply of materials, labour, and specialised tools required to perform the major service. The provider must conduct thorough inspections, replacements, and functional testing across both mechanical and electrical systems, ensuring the compressor is returned to full operational status. Key scope elements include:

• On-site execution with minimal disruption to ongoing hospital operations.
• Daily documentation via service job cards, culminating in a final technical report submitted alongside the invoice.
• A contract period of one week per service cycle.
• A mandatory minimum three-month warranty covering all serviced components and labour.
• Compliance with all departmental handover procedures and site-specific safety protocols.

Technical Requirements

• Equipment Specifications: Ingersoll Rand 7.5kW 3-phase air compressor (Model: UP5-7-10, Serial: 2103076).
• Spare Parts: Mandatory use of original manufacturer spares. Required replacements include air filter element, oil filter element, separator element, two MPCV rebuild kits, 20L ultra coolant, and two DIN-mount contactors.
• Inspection & Testing Checklist: Verification of electrical starter connections, pressure switch calibration (cut-in: 5 bar, cut-out: 7.5 bar), contactor/switch integrity, bearing greasing, pressure relief valve functionality, emergency stop response, V-belt condition and tension, cooler coil cleaning, high-pressure line leak detection, and no-load/load voltage and current recording.
• Regulatory Compliance: Adherence to SABS/SANS standards, National Building Regulations, Occupational Health and Safety Act, and relevant electrical/wiring codes.
• Documentation: Submission of a valid Certificate of Compliance for Electrical Installation upon completion, along with a site-specific Health and Safety Plan incorporating risk assessments tailored to a clinical environment.

Skills and Qualification Requirements

• Industry Registration: CIDB (Construction Industry Development Board) registration graded 1ME (Mechanical Engineering) or higher.
• Technical Certification: A valid Mechanical Fitter trade certificate must be held by the executing artisan, director, or shareholder.
• Financial Capacity: Proof of available capital or an official institutional letter confirming sufficient credit limits to support contract execution.
• Proven Experience: Submission of at least one verifiable completion certificate demonstrating successful delivery of a similar air compressor service project.
• Operational Compliance: Ability to submit a structured contractor programme, maintain identifiable staff workwear, and comply with Expanded Public Works Programme (EPWP) labour requirements.
• Evaluation Framework: Bids are assessed using an 80/20 preferential procurement model, with 20% of scoring points allocated to enterprises manufacturing or operating within KwaZulu-Natal.

Clarification of Key Terms

• CIDB 1ME Grading: A national construction industry classification indicating proven competency to undertake large-scale mechanical engineering projects.
• 80/20 Preference System: A South African public procurement scoring methodology where 80% of evaluation weight is based on price competitiveness and 20% is reserved for strategic socio-economic goals, such as promoting provincial enterprises.
• Certificate of Compliance (CoC): A legally required document certifying that electrical installations meet national safety, performance, and regulatory standards.
• EPWP Compliance: Adherence to the Expanded Public Works Programme, a government directive prioritising labour-intensive service delivery and community job creation in public contracts.