Tender Summary: Service of Fire Extinguisher Annual 2026

Objectives

The primary objective is to appoint a competent service provider for the annual preventive maintenance and servicing of fire safety equipment at Victoria Mxenge Hospital. The contract ensures ongoing compliance with occupational health and safety legislation, reduces fire-related risks, and maintains a secure environment for patients, healthcare workers, and visitors.

Scope of Work

• Annual inspection, servicing, and maintenance of 350 fire extinguishers across designated hospital wards, administrative blocks, clinical departments, and support facilities.
• Execution of all maintenance activities according to the official cylinder location register and service schedule.
• Submission and management of a mandatory non-returnable Safety File prior to work commencement.
• Contract operates on a once-off basis with a quotation validity period of 90 days.

Technical Requirements

• All servicing must strictly adhere to SANS 1475-1 and SANS 10105-1 national standards for fire extinguisher maintenance and testing.
• Bidders must hold a minimum CIDB contractor grading of 1SF and valid SAQCC FIRE registration.
• All materials, components, and services must be SABS approved, brand new, and free from defects. Used or second-hand products are strictly prohibited.
• Supplied items must have a minimum remaining validity of six months upon delivery.
• A comprehensive Safety File must be submitted before work begins, containing an organogram, baseline risk assessment, contractor agreement, staff qualifications, competency certificates, PPE registers, incident reporting procedures, and safety plans.
• Standard General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) apply, including performance security provisions, a 12-month warranty period post-delivery, and daily penalty rates for delayed performance calculated at the current prime interest rate.
• Evaluation utilizes an 80/20 preference point system: 80 points for price competitiveness and 20 points for specific socio-economic goals, primarily targeting enterprises operating within the EThekwini district.

Skills and Competency Requirements

• Proven capability to execute fire safety maintenance contracts, verified through CIDB 1SF grading and SAQCC FIRE certification.
• All deployed personnel must hold relevant technical qualifications, competency accreditation, and valid medical surveillance/fitness certificates.
• Foreign national employees must provide valid passports and work permits.
• Staff must complete mandatory health and safety inductions administered by the client’s safety officer before site access.
• Demonstrated expertise in the Occupational Health and Safety Act, fire safety regulations, and emergency response protocols.
• Strong administrative capacity to compile, manage, and submit detailed compliance documentation, including risk assessments, safety files, and incident reporting frameworks.

Explanation of Unusual or Complicated Terms

• Safety File: A mandatory, non-returnable documentation package submitted before work begins. It acts as a centralized compliance record detailing all health, safety, and operational measures, including risk assessments, staff certifications, PPE logs, and emergency procedures.
• CIDB 1SF & SAQCC FIRE: South African regulatory grading and certification systems. CIDB 1SF indicates a foundational construction service grading, while SAQCC FIRE certifies technical competence in fire protection installation and maintenance.
• SANS 1475-1 & SANS 10105-1: South African National Standards that dictate the proper inspection, maintenance, recharging, and testing procedures for portable fire extinguishers and associated fire safety equipment.
• 80/20 Preference Point System: A public procurement evaluation framework where 80% of scoring is based on competitive pricing, and 20% is allocated to specific socio-economic objectives, such as supporting locally registered enterprises or historically disadvantaged groups.