Tender Summary: Service of Golf Carts

Objectives

The primary objective is to engage a qualified service provider for the preventative maintenance, repair, and component replacement of two (2) golf carts operated at Dr Pixley Ka Isaka Seme Memorial Hospital. The aim is to ensure vehicle reliability, passenger safety, and continuous operational readiness while adhering to provincial health department maintenance standards.

Scope of Work

The contract covers end-to-end servicing of two golf carts, including logistical handling, mechanical repairs, electrical system diagnostics, and part replacements. The service provider is responsible for collecting the vehicles, performing all mandated maintenance tasks, returning them to the designated location, and supplying documented proof of prior relevant experience. All activities must align with healthcare facility safety protocols and contractual performance timelines.

Technical Requirements

• Collection, comprehensive servicing, and return of two golf carts.
• Replacement of eight (8) wheels across both vehicles.
• Wheel alignment for both carts and replacement of one front wheel bearing.
• Provision of an Amp Hour Rated Lithium Power Supply Unit (PSU).
• Servicing of the PSU charge pack and AC-DC converter.
• Replacement of twelve (12) batteries.
• Submission of two job cards verifying completion of similar past projects.
• Compliance with Hospital Occupational Health (HOA) and Occupational Health and Safety (OHS) quality standards.
• Valid public liability insurance or a formal letter of intent.
• Mandatory attendance at a scheduled site inspection/meeting.

Skills and Experience Requirements

• Proven track record of delivering similar maintenance services within private or public healthcare facilities, supported by valid orders and delivery notes.
• Clean performance history with no unexplained defaults on previous contracts.
• Ability to interpret and strictly comply with detailed technical specifications and contractual clauses.
• Registration on the Central Suppliers Database (CSD) with verified tax clearance status.
• Valid Broad-Based Black Economic Empowerment (B-BBEE) status certificate or sworn affidavit (applicable to EMEs and QSEs).
• For preferential scoring, documentary proof of youth ownership (including ID copies) is required to claim specific goal points.

Notes on Unusual or Complicated Terms

• HOA and OHS Standards: Refers to Hospital Occupational Health and Occupational Health & Safety protocols. These ensure all maintenance activities meet stringent healthcare facility benchmarks for hygiene, worker safety, and patient environment protection.
• Amp Hour Rated Lithium PSU: Specifies a power supply unit requiring precise amp-hour capacity ratings tailored for lithium-based systems. This demands technical expertise in electrical load calculations, compatibility verification, and safe integration.
• 80/20 Preference Point System: A procurement scoring model where 80% of evaluation points are allocated to price competitiveness and 20% to specific socio-economic goals (here, youth-owned enterprises). Missing proof results in zero points for that category but does not automatically disqualify the bid.
• Compulsory Site Meeting: Attendance is strictly mandatory. Non-participation leads to immediate disqualification, as it ensures bidders understand on-site logistics, access restrictions, and operational constraints before submission.
• Four-Stage Sequential Evaluation: Bids undergo rigid screening: Administrative Compliance → Capacity to Deliver → Specification Compliance → Price & Preferences. Failure at any stage renders the quotation non-responsive and halts further consideration.