Tender Summary: Service of Infra-Red Detecting

Objectives

The primary objective is to conduct proactive infrared thermal imaging inspections on the electrical distribution infrastructure at Othobothini Community Health Centre. This initiative aims to extend the operational lifespan of electrical assets, ensure continuous service delivery, and mitigate safety risks by identifying latent faults—such as overheating components and poor connections—before they escalate into fires or unplanned downtime.

Scope of Work

• Inspect, service, and document approximately 40 residential distribution boards and 11 kiosk distribution boards across clinical, administrative, and utility departments.
• Capture pre-inspection photographs using standard cameras and perform thermal scans using infrared cameras to detect abnormal heat signatures.
• Identify and report overloaded circuits, loose terminals, hot connections, and degrading components.
• Clean all distribution boards and kiosks to remove dust, insect nests, and webbing that could compromise electrical safety.
• Execute scheduled maintenance interventions and immediately notify the maintenance manager of any non-functional equipment.
• Submit a comprehensive post-service package, including a bound colour photograph report, equipment calibration certificates, signed job cards, and repair quotations.

Technical Requirements

• Hold a valid Construction Industry Development Board (CIDB) grading of EB 1 or higher.
• Provide three verifiable references from prior projects executed for the Department of Health.
• Submit a current trade test certificate and a letter of good standing in electrical works.
• Ensure all supplied goods and services comply with South African National Standards (SANS/SABS) and are brand new; second-hand or expired items are rejected.
• Maintain active Central Supplier Database (CSD) registration and SARS tax compliance clearance.
• Adhere to an 80/20 preferential procurement scoring framework, with 20 points reserved for youth-owned enterprises.
• Quote firm, all-inclusive prices valid for 90 days, with VAT applied where applicable.

Skills Requirements

• Proficiency in operating infrared thermography equipment and accurately interpreting thermal data to diagnose electrical anomalies.
• Strong practical knowledge of single-phase and three-phase electrical distribution systems, including safe isolation, testing, and troubleshooting procedures.
• Ability to perform preventive maintenance cleaning and minor corrective repairs on live or isolated electrical panels without disrupting clinical operations.
• Competence in technical documentation, including compiling structured inspection reports, maintaining calibration records, and completing official maintenance job cards.
• Familiarity with public sector supply chain compliance, including mandatory returnable documents, preference point claim forms, and contract administration protocols.

Explanation of Technical Terms

• CIDB EB 1: An electrical contractor classification denoting foundational competency in building electrical installations, covering low-to-medium voltage systems typical in healthcare facilities.
• Infrared Detecting (Thermography): A non-destructive diagnostic method that uses specialized cameras to visualize surface temperature variations. In electrical systems, it reveals hidden faults like resistive heating from loose connections or overloads that standard visual inspections cannot detect.
• 80/20 Preference Point System: A government procurement scoring model where 80% of evaluation points are awarded based on competitive pricing, and 20% are allocated for designated socio-economic transformation goals—in this case, prioritizing enterprises owned by youth.