Tender Summary: Service of Particle Counter

Objectives

The primary objective is to engage a qualified service provider to maintain, calibrate, and certify particle counting equipment at St Andrews Hospital. The procurement ensures continuous compliance with hospital infection control standards, occupational health and safety legislation, and provincial supply chain management policies. Additionally, the tender supports transformation goals by allocating preference points to historically disadvantaged businesses.

Scope of Work

• Perform comprehensive servicing and calibration of designated particle counter units (X03).
• Supply and install all required materials, components, and accessories as detailed in the Bill of Quantities.
• Provide a complete service report, official service certificate, and scheduled maintenance plan for each unit.
• Complete all work within a strict four-week period following the issuance of a Site Handover Certificate (one week for material procurement and three weeks for on-site execution).
• Maintain a clean and secure worksite, protect existing hospital fixtures, and remove all debris and redundant items upon project completion.
• Ensure all operations adhere to the Occupational Health and Safety Act, National Building Regulations, and Department of Health facility standards.

Technical Requirements

• All materials must be SABS-approved and receive written clearance from the hospital maintenance supervisor prior to installation.
• Contractors must compile and maintain a comprehensive Safety File containing baseline and task-specific risk assessments, emergency plans, inspection logs, and proof of electrical safety compliance.
• Work must be directed by a competent, authorized site supervisor responsible for daily progress, instruction execution, and workforce coordination.
• A full warranty against defective materials or workmanship is mandatory, with provisions for immediate, cost-free remediation if faults occur.
• Quotations must be firm, all-inclusive prices covering labour, transport, scaffolding, profit, and VAT, valid for sixty days.
• Unusual Term Explanation: Particle Counter X03 refers to specialized medical-grade air quality monitoring instruments used in operating theatres and sterile zones to detect and quantify airborne particulate matter. Servicing requires precision calibration, data validation, and formal certification to meet healthcare hygiene standards.
• Unusual Term Explanation: Site Handover Certificate is an official document issued by the hospital that formally transfers site access to the contractor and triggers the contractual four-week completion timeline.

Skills and Qualification Requirements

• Bidders must submit verifiable qualifications and documented work experience specifically related to servicing theatre particle counters.
• Contractors must provide a complete personnel roster detailing employee names, identity numbers, salary references, job ranks, and technical certifications.
• A designated Safety Officer or Site Representative must be appointed to manage hazard demarcation, incident reporting, and OHS compliance throughout the project.
• Suppliers must hold active registration with the Central Supplier Database (CSD), CIDB, and SARS, supported by a valid Tax Clearance Certificate and a Letter of Good Standing from the Department of Labour.
• BBBEE compliance must be demonstrated via a verified Status Verification Certificate or sworn affidavit, with up to twenty preference points awarded to enterprises at least fifty-one percent black-owned.
• Any subcontracted work must be fully disclosed, including sub-contractor qualifications, responsible site personnel, and contact details.