Objectives

The primary objective of this tender is to secure a qualified service provider for the preventative maintenance of critical hospital equipment. The aim is to ensure the continuous, safe, and efficient operation of an electric scissor lift used for facility maintenance, thereby minimizing operational downtime and upholding national health and safety standards within the healthcare environment.

Scope of Work

The contract encompasses the complete servicing of one (1) electric scissor lift at Dr Pixley Ka Isaka Seme Memorial Hospital. The scope is strictly defined as preventative maintenance and includes:

• Routine mechanical and electrical servicing of the lift.
• Replacement of four (4) batteries.
• Attendance at a compulsory site meeting to inspect the equipment and clarify operational requirements prior to bid submission.

Technical Requirements

Bidders must demonstrate strict adherence to the following technical and compliance criteria:

• Safety & Regulatory Compliance: All services must comply with the Hazardous Objects Act (HOA) and Occupational Health and Safety Act (OHSA). These are South African legislative frameworks that mandate rigorous safety protocols for equipment handling, electrical work, and workplace operations in healthcare settings.
• Method Statement: Submission of a detailed method statement outlining the step-by-step procedure for executing the maintenance, including risk assessments, safety measures, tool requirements, and workflow management.
• Insurance Coverage: Provision of valid public liability insurance documentation or a formal letter of intent confirming adequate coverage for the contract period.
• Specification Compliance: Formal written confirmation that the proposed service fully meets the attached technical specifications.

Skills and Experience Requirements

Proponents must prove their technical capability and operational reliability through the following evidence:

• Relevant Experience: Submission of at least one verifiable order and delivery note demonstrating prior successful completion of similar maintenance services within either a private or public health facility.
• Performance History: A clean track record with no history of unexcused defaults, failed deliveries, or contract terminations. Any proven failure to deliver without acceptable justification will result in immediate disqualification.
• Technical Competence: Demonstrated expertise in diagnosing, servicing, and replacing components in electric scissor lifts, particularly battery systems and electrical controls.
• Documentation of Past Work: Submission of two job cards from previously completed similar projects as proof of past performance. A job card is an industry-standard record documenting tasks performed, parts replaced, and sign-off by the client.
• Administrative & Procurement Compliance: Ability to compile all mandatory returnable documents, including SBD forms, Central Supplier Database (CSD) registration, and B-BBEE status verification. Additionally, bidders may claim 20 preference points for youth-owned enterprises by submitting supporting identification documentation, though this supplements rather than replaces core technical requirements.