Objectives

The primary objective of this tender is to appoint a service provider responsible for the supply, installation, configuration, and maintenance of an access control system at the Pretoria National Botanical Garden. The contract aims to ensure the effective management of access points through automated gates, biometric systems, turnstiles, and related infrastructure, with ongoing maintenance over a period of three years.

Scope

The scope includes:

• Supply, installation, and configuration of access control hardware and biometric systems at various entry points including gates, boom gates, turnstiles, and biometric readers.
• Installation of related infrastructure such as gate motors, biometric readers, sensors, and biometric override keys.
• Commissioning, testing, and handover of the fully operational access control systems.
• Provision of routine maintenance, repairs, and supply of accessories (e.g., remotes, sensors) for existing and new systems over three years.
• Specific locations include the Visitors Entrance, overflow parking, education gate, staff quarters, and other designated areas within the garden.

Technical Requirements

The technical scope encompasses:

• Supply and installation of gate automation systems, biometric outdoor access, turnstiles, biometric readers, sensors, and related hardware.
• Configuration of TCP/IP network connectivity for all systems.
• Installation of spike barriers with water drainage provisions to prevent damage.
• Integration of biometric systems with existing infrastructure, including programming override keys.
• Commissioning, testing, and system handover ensuring full functionality.
• Adherence to relevant specifications, manufacturer instructions, municipal regulations, and safety standards.
• Guarantee of work for 12 months post-completion, with a maintenance period of three years.

Skills Requirements

The bidder must demonstrate:

• Extensive experience (minimum 7-8 years) in the supply, installation, maintenance, and repair of electronic security systems.
• Proven project management capabilities with a detailed project plan covering scope, methodology, resource allocation, schedule, and quality assurance.
• Strong track record with at least five relevant reference letters from previous clients within the last five years.
• Qualified technical personnel, including at least three certified security electronic technicians, with relevant experience and qualifications.
• Capability to provide ongoing technical support, maintenance, and system upgrades as required.
• Compliance with CIDB contractor grading of Level 2 EB or higher, and registration with relevant authorities such as PSIRA and the Department of Labour.