Objectives

The primary objective of this tender is to appoint a qualified service provider to perform maintenance, servicing, and repairs on the existing generators at the Walter Sisulu National Botanical Garden for a period of thirty-six (36) months. The service provider must ensure the generators are kept in good working order, safe operation condition, and perform efficiently throughout the contract duration.

Scope

The scope of work includes:

• Servicing the generators, including replacement of all consumables, parts, and related components.
• Attending to emergency repairs as required.
• Issuing warranties for work done and guarantees on spare parts and components.
• Servicing all 7 generators located at various points within the Walter Sisulu National Botanical Garden, including the main office and workshop areas.
• Ensuring compliance with health, safety, and environmental regulations.
• Providing all necessary labor, tools, and materials to carry out maintenance, repairs, and testing.

Technical Requirements

The technical requirements encompass:

• Adherence to relevant specifications, standards, and codes such as SANS standards and Occupational Health and Safety Act regulations.
• Proper and qualified execution of maintenance, repairs, and testing procedures.
• Provision of detailed reports, certificates of tests, and compliance documentation upon completion of work.
• Implementation of safety measures, risk assessments, and health and safety management systems.
• Coordination of site access and adherence to site-specific safety and operational protocols.
• Guarantees on workmanship and spare parts, with warranties issued for all work performed.

Skills and Skills Requirements

The tender specifies that the service provider must demonstrate:

• Relevant experience in generator servicing, maintenance, and repairs, with a minimum of 6 years for key personnel.
• Provision of qualified personnel, including artisan diesel mechanics and electricians, with specified years of experience:
• Artisan Diesel Mechanic: more than 6 years’ experience (20 points), down to below 1 year (0 points).
• Artisan Electrician: more than 6 years’ experience (20 points), down to below 1 year (0 points).
• Demonstrated experience in similar projects, with a list of completed projects, references, and positive client feedback.
• Capability to develop and implement a comprehensive methodology and approach for the project, including activities, timelines, responsibilities, and deliverables.
• Compliance with health and safety standards, including the preparation of a detailed Health and Safety Plan.
• Registration with relevant industry bodies such as CIDB (minimum Level 1 EB or higher) and proof of registration with the Central Supplier Database.
• Understanding of environmental and safety regulations, and ability to manage risks associated with generator maintenance and repairs.