Objectives

The South African National Biodiversity Institute aims to appoint a qualified service provider to execute comprehensive painting and surface restoration works at the Fynbos Cottage building within the Kirstenbosch National Botanical Gardens. The primary goal is to protect and enhance the structural integrity and aesthetic condition of the roof, exterior, and interior surfaces while ensuring strict adherence to environmental conservation, occupational safety, and quality assurance standards.

Scope of Work

• Jet wash the roof, repair loose tiles, and apply a protective paint finish.
• Scrape, prime, and paint gutters and all wooden architectural elements.
• Prepare, treat, and paint all interior and exterior walls and ceilings.
• Apply approved damp-cure treatments to moisture-affected walls before final coating.
• Fill cracks, remove loose paint, and ensure all finishes comply with specified product standards (e.g., Plascon or equivalent approved brands).
• Conduct independent site measurements to verify quantities, manage material procurement, and ensure accurate pricing.

Technical Requirements

• Maintain a Construction Industry Development Board (CIDB) contractor grading designation of Level 1 GB or higher.
• Comply with SANS 10400 building regulations, the Occupational Health and Safety Act (Construction Regulations 2014), and environmental protection legislation.
• Submit a comprehensive Health and Safety Plan, project programme, security arrangements, and proof of public liability insurance (minimum R5 million per claim) within fourteen days of contract award.
• Provide a performance guarantee equal to ten percent of the approved contract sum.
• Accept a one-year latent defect warranty period and a daily delay penalty of R250 for failures to meet the completion deadline.
• Operate under a re-measurement contract model where final payments are calculated based on actual measured quantities completed, with no allowances for price adjustments.

Skills and Experience Requirements

• Demonstrate relevant company expertise through detailed profiles and verifiable reference letters for similar painting or maintenance projects.
• Deploy qualified painters and supervisors with documented certifications and substantial field experience.
• Maintain an operational physical presence in the Western Cape for a minimum of one year.
• Provide valid Central Supplier Database (CSD) registration, Compensation for Occupational Injuries and Diseases Act (COIDA) good-standing letter, tax compliance PIN, and Broad-Based Black Economic Empowerment (B-BBEE) verification or sworn affidavit.
• Achieve a minimum functionality score of seventy out of one hundred during the initial evaluation phase to qualify for financial assessment.

Key Technical and Contractual Terms Explained

• Re-measurement Contract: A pricing model where the final contract value is determined by actual quantities of work completed and verified on-site, rather than relying on fixed initial estimates.
• 80/20 Preference Point System: An evaluation framework allocating eighty percent of scoring to competitive pricing and twenty percent to designated socio-economic transformation goals (percentages of black, female, and disability ownership).
• Section 37(2) Agreement: A statutory requirement under South African labour law mandating that principal contractors formally acknowledge shared legal responsibility for maintaining a safe working environment on site.
• Damp Cure Treatment: A specialized chemical preparation applied to moisture-compromised masonry to neutralize salts and prevent future paint failure before topcoats are applied.