Objectives

The primary objective of this tender is to appoint a qualified service provider to deliver fumigation and pest control services at the South African National Biodiversity Institute (SANBI), specifically at the Pretoria National Botanical Garden. The goal is to ensure the preservation of plant collections by effectively managing insect infestations, particularly in sensitive collections such as herbarium specimens, through regular fumigation, monitoring, and follow-up treatments.

Scope

The scope of work includes:

• Fumigation of designated collection areas within the National Herbarium, including multiple wings and specialized rooms, with specified volumes.
• Initial aerosol fumigation followed by a follow-up treatment one month later.
• Monitoring of pest activity using pheromone traps, with reports on infestation levels and effectiveness of treatments.
• Provision of fumigation chemicals/products and ensuring areas are safe for re-occupation post-treatment.
• Preparation, execution, and ventilation of fumigation procedures, including scheduling to commence on Fridays and continue over weekends.
• Submission of comprehensive monitoring reports after each six-month period.
• Guarantee of three months insect-free storage, with free treatment if infestations recur.

Technical Requirements

The technical requirements include:

• Company registration as an accredited pest control operator (Department of Agriculture) and compliance with COIDA.
• Provision of a company profile, including track record and at least three references, with at least one in a museum, antiquarian, or natural history collection.
• Detailed methodology outlining the fumigation procedures, equipment, and chemicals used.
• Use of approved fumigation chemicals/products and adherence to safety and ventilation protocols.
• Implementation of a pest monitoring plan, including pheromone traps and infestation reporting mechanisms.
• Provision of a guarantee period of three months insect-free storage, with free remedial treatments if necessary.
• Pricing schedule detailing costs for monitoring, fumigation, follow-up treatments, and total costs including VAT.

Skills Requirements

The successful bidder must demonstrate:

• Accreditation as a pest control operator by the Department of Agriculture.
• Experience in fumigation and pest control within natural history, museum, or collection environments.
• Capability to develop and implement effective fumigation methodologies, including the use of appropriate chemicals and equipment.
• Ability to conduct pest monitoring and produce detailed reports on infestation levels and treatment effectiveness.
• Compliance with safety standards and ventilation procedures to ensure areas are safe for re-occupation.
• Capacity to provide references and proof of successful similar projects.