Tender Summary

Objectives

The primary objective is to appoint a qualified service provider to deliver accredited advanced first aid responder training to eleven (11) municipal officials. The appointment aims to strengthen emergency response capabilities across the municipality through standardized, nationally recognized training aligned with South African occupational health and safety standards.

Scope of Work

• Deliver comprehensive training covering emergency scene assessment, disaster management, human anatomy and physiology related to injury/illness, primary life support for adults/children/infants, and shock management.
• Issue official training certificates to all participants upon successful completion.
• Supply all necessary training materials and learning resources.
• Provide daily refreshments (breakfast tea and lunch) for attendees.
• Submit a signed training closeout report confirming delivery and attendance.
• Maintain valid accreditation documentation throughout the contract period.
• Note: The municipality will supply the training venue. The service provider is solely responsible for instructional delivery, materials, catering, and certification.

Technical Requirements

• Hold current accreditation for Unit Standard 376480 (NQF Level 3, 8 credits).
• Provide verifiable proof of accreditation issued by Agri SETA.
• Submit a valid Tax Compliance Status (TCS) PIN or certificate.
• Be registered on the Central Supplier Database (CSD).
• Provide company registration documents (CK), certified copies of all directors'/members' IDs, and fully completed Municipal Bidding Documents (MBD 1, 4, 6.1, 8, and 9).
• Demonstrate that the company and its directors are not in arrears with municipal services beyond ninety days.
• Submit supporting documentation to claim preference points based on geographic location and demographic ownership criteria.

Skills Requirements

• Demonstrated experience in facilitating similar accredited first aid training programs, with documented references for comparable projects.
• Instructional competence aligned with current South African first aid protocols and NQF Level 3 curriculum standards.
• Ability to manage training logistics, including material distribution, catering coordination, and participant tracking.
• Administrative capability to generate verifiable academic transcripts, issue official certificates, and compile compliant closeout reports.

Key Terms & Clarifications

80/20 Preferential Procurement System: Evaluation allocates eighty points to price competitiveness and twenty points to specific socio-economic goals, including operational location within specified jurisdictions and designated demographic ownership thresholds (e.g., black women, youth, persons with disabilities).

Agri SETA Accreditation: Although primarily associated with agricultural and farming sectors, Agri SETA is the recognized Education, Training and Development (ETD) provider authorized to accredit this specific first aid unit standard. Bidders must prove active accreditation status.

Retention Payment Model: Unlike standard monthly invoicing, eighty percent of the contract value is payable upon training completion, while the remaining twenty percent is retained until the municipality verifies participant academic transcripts and official certificates. This ensures accountability for certification quality and compliance.

Compliance Declarations: Strict adherence to South African public procurement regulations is required, including anti-collusion statements, conflict of interest disclosures, and past supply chain management practice declarations. Failure to submit any mandatory form or document will result in bid disqualification.