Objectives

The primary objective of this tender is to appoint a service provider to fumigate the dried plant collection at the KwaZulu-Natal Herbarium in Durban for a period of two years. The service includes conducting scheduled fumigation sessions and providing insect monitoring traps to prevent pest infestations, thereby ensuring the preservation and integrity of the herbarium collection.

Scope

The scope of work encompasses:

• Fumigation of the dried plant collection housed in two buildings at the KwaZulu-Natal Herbarium, including:
• Six fumigation sessions scheduled from January 2026 to September 2027.
• Fumigation in two specific buildings: a National Monument Herbarium building and a Lecture Room building.
• Supply and deployment of 12 insect traps following each fumigation over the two-year period.
• Supervision and management of fumigation activities, including staff induction, site supervision, and adherence to health and safety protocols.

Technical Requirements

The technical requirements include:

• Provision of fumigation services in two designated buildings with specified dimensions and features, including buildings with gables and solar panels.
• Conducting a total of six fumigation sessions over two years, with appropriate signage and tenting procedures.
• Supply of 12 insect traps to be used after each fumigation session.
• Implementation of a detailed methodology for tenting, fumigant application, and risk management tailored to the specific buildings and fumigants used.
• Provision of supervision, staff induction, and adherence to health and safety standards, including site-specific OH&S plans.
• Compliance with all relevant legislation, including occupational health and safety, environmental regulations, and pest control standards.

Skills Requirements

The successful bidder must demonstrate:

• At least five (5) years of relevant experience in pest control and fumigation, with supporting documentation.
• Proven track record of conducting fumigation in similar heritage or sensitive collections, with references from at least three clients within the past five years.
• Supervisory experience of at least three years in fumigation projects involving herbarium or similar collections.
• Capability to develop and implement a comprehensive fumigation methodology, including site-specific risk management and OH&S plans.
• Qualified personnel with appropriate certifications and licenses for pest control and fumigation activities.
• Ability to manage the logistics of scheduled fumigation sessions and supply of insect monitoring traps effectively.