Objectives

The primary objective of this tender is to appoint a suitably qualified and experienced service provider to undertake the repair, servicing, and maintenance of all horticultural machinery at Harold Porter National Botanical Garden for a period of five years. The goal is to ensure the operational readiness and optimal functioning of horticultural equipment to support SANBI’s conservation, research, tourism, and environmental education activities.

Scope

The scope includes:

• Provision of repair, servicing, and maintenance for a range of horticultural machinery, including but not limited to chainsaws, brushcutters, pole pruners, hand drills, edge trimmers, ride-on lawn mowers, woodchippers, and generators.
• Quotation of labour rates per hour and call-out fees for repairs and maintenance.
• Replacement of parts, provision of lubricants, and invoicing for parts and lubricants used during repairs.
• Potential servicing of future machinery purchased by SANBI.
• Adherence to specified technical specifications for each equipment type.

Technical Requirements

The technical requirements include:

• Provision of labour rates per hour and call-out fees for repairs and maintenance.
• Servicing and repairing specific equipment such as:
• Chainsaws (e.g., Stihl MS 382)
• Back blowers (e.g., Stihl BR 700)
• Pole pruners (e.g., Stihl HT 103)
• Brushcutters (e.g., Stihl FS 510C, FS 410C)
• Hand drills (e.g., Stihl BT 45)
• Edge trimmers (e.g., Stihl FS 45R)
• Ride-on lawn mowers (e.g., Scag Liberty Z48)
• Woodchippers (e.g., Tomcat 104 AFP)
• Generators (e.g., Ryobi RG-6900K)
• Availability of qualified personnel with relevant experience and certifications.
• Provision of necessary parts, lubricants, and safety equipment.
• Compliance with health and safety regulations, including submission of a health and safety policy and training plan.
• Provision of valid insurance cover and tax compliance documentation.

Skills Requirements

The successful service provider must demonstrate:

• At least 4 years of relevant experience in machinery maintenance, repair, and servicing, supported by references and track record.
• Qualified personnel, such as artisans or engineers, with relevant certifications and experience in mechanical and engineering services.
• Proven ability to handle a variety of horticultural machinery as specified.
• Capacity to provide timely and efficient services, including emergency call-outs.
• Good financial standing, evidenced by bank ratings and financial statements.
• Local presence within the Western Cape or the relevant district where the service will be rendered.
• Compliance with health and safety standards and environmental regulations.