Tender Summary: Service Standby Generator at Thulasizwe Hospital

Objectives

The primary objective is to procure a certified service provider to perform standby generator maintenance and servicing at Thulasizwe Hospital under the KwaZulu-Natal Department of Health. The initiative aims to guarantee reliable backup power infrastructure through compliant, technically competent, and financially stable contractors, ensuring uninterrupted healthcare operations.

Scope

• Provision of comprehensive standby generator servicing for a single unit.
• Contract duration: One-off service agreement.
• Service delivery location: Ceza/Thulasizwe Hospital premises.
• Adherence to standard General and Special Conditions of Contract, including provisions for performance security, warranty periods, inspection rights, penalty calculations for delays, and termination clauses for default or insolvency.
• All pricing must be firm, inclusive of VAT (where applicable), and cover full delivery and incidental service costs.

Technical Requirements

• Generator Specifications: 500 KVA capacity, Volvo brand, integrated software ID UP 16928, and a designated serial number.
• Maintenance Protocol: Application of MINOX SERVICE procedures.
• Quality Standards: All services and components must comply with SANS 10142 and SANS 8528.
• Bidders must submit a fully completed and signed specification form confirming compliance.
• Quotations must remain valid for 90 days. Expired, second-hand, or non-compliant offerings will be rejected.

Skills & Capacity Requirements

• Contractors must hold a minimum CIDB ME (Mechanical Engineering) grading or higher.
• Proven track record: Submission of at least one valid order and delivery note demonstrating prior generator servicing or supply in private or public healthcare facilities.
• Active registration on the Central Suppliers Database (CSD) with verified tax compliance status.
• Submission of all mandatory returnable documents, including Bidder’s Disclosure (SBD 4), General Conditions of Contract, Special Conditions of Contract, and the Preference Points Claim Form (SBD 6.1).
• B-BBEE verification certificate or sworn affidavit (mandatory for EMEs and QSEs to qualify for preference points).

Unusual or Complicated Terms & Conditions

• CIDB ME Grading: Refers to the Construction Industry Development Board’s Mechanical Engineering classification. This grading certifies a contractor’s financial turnover, technical capability, and project management capacity to execute mechanical engineering works, ensuring the service provider meets rigorous industry competency thresholds.
• MINOX SERVICE: A specialized, brand-specific maintenance protocol or diagnostic regimen required for the generator. Bidders must possess the technical authorization, proprietary tools, or manufacturer certification to execute this specific service type correctly.
• 80/20 Preference Point System: A South African preferential procurement model allocating 80 points to price competitiveness and 20 points to socio-economic goals. For this tender, the full 20 points are exclusively reserved for enterprises that are at least 51% owned by Black Women, aligning with national transformation and empowerment policies.
• Peremptory Multi-Stage Evaluation: The procurement follows four strict evaluation stages (Administrative Compliance, Capacity to Deliver, Specification Compliance, and Price/Preferences). Failure to satisfy any requirement at any stage results in immediate disqualification, with no opportunity for late submission or remediation.