Tender Summary: Service – Thermal Imaging at Gingindlovu Clinic

Objectives

The primary objective is to conduct an annual infrared thermal imaging inspection at Gingindlovu Clinic to evaluate the condition of electrical distribution systems and associated infrastructure. The service aims to proactively identify overheating components, prevent electrical failures, ensure facility safety, and generate actionable data for predictive maintenance.

Scope of Work

• Perform thermal imaging across five designated locations: main building distribution board, generator kiosk, storage container, medical waste container, and security guard house.
• Issue high-resolution thermal images and a comprehensive post-service report detailing the status of all electrical distributions.
• Develop and submit structured service schedules for each inspected piece of equipment.
• Complete all service activities within one working week of commencement.
• Supply all necessary materials, tools, and safety equipment. Replaced items must carry a one-year warranty, while serviced items receive a six-month guarantee.
• Submit required documentation for payment processing, including job cards, completed service schedules, after-service reports, site handover and completion certificates, and detailed invoices with transparent material pricing.

Technical Requirements

• Mandatory CIDB certification of EB-01 or higher.
• Proof of registration with the Department of Labour as an electrical contractor.
• Issuance of a valid Electrical Certificate of Compliance (COC) for all electrical work performed.
• All materials and equipment must be SABS/SANS approved and endorsed by the original equipment manufacturer.
• Maintenance of an up-to-date safety file on-site, with a competent person supervising throughout the contract period.
• Full compliance with the Occupational Health and Safety Act (Act 85 of 1993) and national building regulations.
• Submission of Workman’s Compensation Commissioner registration proof.
• Pricing must be firm for 90 days, inclusive of all delivery costs, with material markups capped at approximately 20%.
• Procurement evaluation utilizes an 80/20 preference point system, reserving 20 points for enterprises with at least 51% black ownership.

Skills and Qualification Requirements

• All personnel must be qualified, certified artisans and technicians with documented proof of qualifications attached to the quotation.
• SAQCC practitioner registration is mandatory for all electricians involved in the service.
• Specialized certification from the Department of Labour is required for any work involving medical gases or plant systems.
• Bidders must demonstrate prior experience by submitting valid order records and delivery notes from public or private health facilities.
• A designated competent supervisor must be present on-site at all times during execution.

Explanation of Unusual or Specialized Terms

• Thermal Imaging: An infrared diagnostic technique that captures heat signatures to detect electrical faults, loose connections, or overloaded circuits without physical contact, enabling non-invasive preventive maintenance.
• CIDB EB-01: A South African Construction Industry Development Board grading specifically for electrical installation contractors, indicating verified competency, financial capacity, and project scale eligibility.
• SAQCC Registration: Mandatory licensing administered by the South African Qualifications Council Certification, ensuring electricians meet national trade standards and legal practice requirements.
• Electrical COC: A statutory certificate confirming that electrical installations comply with safety regulations and are safe for operational use, legally required for all electrical work in South Africa.
• 80/20 Preference System: A government procurement evaluation model where bids are scored primarily on price (80%) and secondarily on socio-economic transformation goals, such as black economic ownership (20%).