Objectives

The primary objective is to engage a qualified contractor to perform a comprehensive, one-off major service and maintenance on the backup generator at Appelsbosch Hospital. This ensures reliable emergency power supply, extends equipment lifespan, maintains operational continuity for critical healthcare services, and guarantees full compliance with provincial health department safety and technical standards.

Scope of Work

The contract encompasses a complete diagnostic inspection, preventive maintenance, component replacement, and functional testing of the hospital's generator system. Key activities include:

• Inspecting and tensioning fan belts, checking fans, radiators, hoses, clamps, guards, and anti-vibration mounts for damage or deterioration.
• Verifying functionality of water jacket heaters, battery chargers, starter motor mountings, and alternator charge operations.
• Draining and refilling engine oil, radiator coolant, and day tank fuel according to manufacturer specifications.
• Supplying and installing new oil, fuel, air, and water filters, plus replacing aging batteries.
• Cleaning the generator set and enclosure, checking exhaust manifolds, silencers, pipes, and draining water traps.
• Testing controllers, changeover mechanisms, MDI meters, voltage/phase selectors, and bypass switches.
• Logging operational parameters including engine temperature, pressure, running hours, battery voltage, and electrical load.
• Conducting leak checks for oil, fuel, coolant, and exhaust gases.
• Coordinating with facility maintenance personnel to minimise hospital disruption, supplying all labour, materials, and consumables, and restoring the site to its original condition.

Technical Requirements

• Strict compliance with SANS 10142-1, the Occupational Health and Safety Act (No. 85 of 1993), National Building Regulations Code of Practice, and KZNPA Standard Preambles and General Electrical Specifications.
• All materials, components, and consumables must hold valid SABS approval.
• Submission of a comprehensive company safety file, proof of CIDB grading 1EB, certified qualification as an electrician, and completion certificates/references for similar public sector generator maintenance projects.
• Contractors must wear company-branded uniforms or official name tags while on site.
• Full coordination with hospital maintenance staff to schedule work without disrupting clinical operations.
• Issuance of a valid Certificate of Compliance (COC) upon successful completion.
• Adherence to all Department of Health safety protocols, environmental controls, and warranty documentation handover.

Skills Requirements

• Hold a recognised qualification as a qualified electrician.
• Possess a valid CIDB grading of 1EB for electrical installation works.
• Demonstrated hands-on experience in major generator servicing, including mechanical, electrical, and control system diagnostics.
• Proficiency in executing fluid/filter replacements, battery management, controller testing, and system commissioning per manufacturer guidelines.
• Strong working knowledge of South African electrical standards, OHS legislation, and healthcare infrastructure maintenance practices.
• Ability to compile detailed technical reports, accurately log operational data, and prepare compliance documentation.

Explanation of Unusual or Complicated Terms

• CIDB Grading 1EB: A Construction Industry Development Board classification indicating a contractor's verified competency to execute electrical installation projects valued up to R1 million.
• SANS 10142-1: The South African National Standard governing the design, installation, verification, and testing of electrical wiring in premises, ensuring safety, reliability, and regulatory compliance.
• Certificate of Compliance (COC): A legally mandated declaration issued by a registered professional confirming that electrical or generator work meets national safety and performance standards.
• 80/20 Preference Point System: A government procurement evaluation framework where 80 points are awarded based on competitive pricing and 20 points are allocated for designated socio-economic goals (in this tender, companies with at least 51% black ownership).
• KZNPA Specifications: Provincial administrative guidelines detailing standardised technical, procedural, and contractual requirements for public sector construction and electrical projects in KwaZulu-Natal.