Objectives

The primary objective is to restore and maintain full operational readiness of fire suppression equipment at Ensingweni Clinic, ensuring compliance with national safety standards and protecting clinical staff, patients, and infrastructure.

Scope

This is a once-off service contract requiring the complete servicing, refilling, and re-pressurisation of designated fire extinguishers. The contractor must replace all damaged components, update instruction and service labels, and compile a comprehensive fire equipment register. Services are scheduled for November 2026 and must be completed within one working week. Upon completion, the contractor will submit service schedules, after-service reports, job cards, and site handover/completion certificates. Replaced materials carry a one-year warranty, while workmanship is guaranteed for six months. Payment is contingent upon successful final inspection by the hospital.

Technical Requirements

• Strict adherence to SANS 1475 for all testing, maintenance, refilling, and re-pressurisation procedures.
• Replacement of compromised cylinders, hoses, nozzles, pressure gauges, and tamper seals using SABS-approved, manufacturer-recommended materials.
• Application of new labels indicating service date, next service due date, and contractor SAQCC registration details.
• Submission of a fully populated fire equipment register, completed service schedules, and detailed after-service reports prior to invoicing.
• Compliance with the Occupational Health and Safety Act (No. 85 of 1993), national building regulations, and provincial health department safety protocols.
• Maintenance of an up-to-date safety file on-site, provision of contractor liability documentation, and proof of workman’s compensation registration.
• Acceptance of a final hospital inspection before any payment is processed.

Skills and Qualification Requirements

• Valid SAQCC registration for all employed fire service technicians and artisans performing the work.
• CIDB grading certification (SF-01) authorising execution of fire protection services.
• Official company registration compliant with SANS 1475 standards.
• Current CIPC registration documents and a B-BBEE status verification certificate or sworn affidavit.
• Active Central Supplier Database (CSD) compliance and valid SARS tax clearance/PIN.
• Documented experience evidenced by at least one prior order and delivery note from a public or private healthcare facility.
• Commitment to engaging local unskilled labour where operationally feasible.

Key Terms and Standards Explained

• SANS 1475: The South African National Standard governing the design, installation, testing, maintenance, and refilling of portable fire extinguishers.
• SAQCC: The South African Qualifications Certification Committee, the regulatory body that certifies fire protection technicians to ensure they meet national competency and safety standards.
• CIDB SF-01: A Construction Industry Development Board classification specifically permitting contractors to undertake fire protection services.
• 80/20 Preference System: A government procurement evaluation framework allocating 80 points for competitive pricing and 20 points for designated socio-economic goals. In this tender, the 20 points are reserved for enterprises with 100% Black African ownership.
• Cover-Quoting Prohibition: A strict anti-fraud regulation disqualifying bidders who submit multiple quotations through affiliated or related entities to artificially manipulate pricing or gain unfair advantage.