Objectives

The primary objective of this tender is to appoint a qualified service provider for a one-off maintenance contract to inspect, test, and service fire safety equipment at St Francis Hospital. The goal is to ensure all fire extinguishers and hose reels meet statutory safety standards, remain fully operational, and comply with provincial health department regulations.

Scope of Work

The contractor will be responsible for the comprehensive servicing of 115 fire safety units distributed across various hospital departments, administrative offices, and staff residential facilities. The scope includes:

• Servicing of all 2kg CO₂ fire extinguishers
• Servicing of all 5kg CO₂ fire extinguishers
• Servicing of all fire hose reels and associated piping systems

All work must be executed on-site without weekend operations, and the contractor must supply their own water and electricity. Delivery, transport, and labour costs are inclusive in the quoted price.

Technical Requirements

• All equipment, materials, and servicing procedures must comply with SABS/SANS standards and the attached project specifications.
• Service providers must submit detailed tax invoices meeting National Treasury requirements, including VAT where applicable.
• The contract operates on a once-off basis with a 90-day quotation validity period.
• Bidders must formally confirm compliance with the provided specification document; failure to indicate compliance results in disqualification.
• Standard General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) apply, covering performance security, inspection rights, warranty provisions, delay penalties, and dispute resolution mechanisms.

Skills and Qualification Requirements

• Contractor Grading: Bidders must hold an SF CIDB Grade 1 or higher classification, indicating proven financial and operational capacity for public sector service contracts.
• Technician Certification: At least one lead technician must be registered with the SAQCC Fire Detection as a Level 3 Serviceman, ensuring advanced competency in fire suppression system maintenance.
• Proven Experience: Submission of valid completion certificates and reference letters demonstrating prior successful execution of similar fire equipment servicing projects.
• Compliance Documentation: Valid CIPC company registration, updated Central Supplier Database (CSD) report, and B-BBEE status verification or sworn affidavit (for EMEs/QSEs).

Notes on Unusual or Complicated Terms

• SAQCC Fire Detection Level 3: Refers to a nationally recognized certification for fire safety technicians, denoting advanced training in testing, servicing, and maintaining fire detection and suppression systems beyond basic competency levels.
• SF CIDB Grade 1: Indicates a contractor grading system aligned with construction and facility service standards, requiring minimum turnover, expertise, and project history to qualify for public sector engagements.
• 80/20 Preference Point System: A standard South African public procurement evaluation model where 80 points are allocated to competitive pricing and 20 points to specific transformation goals, primarily promoting South African-owned enterprises.