Objectives

The primary objective is to conduct a comprehensive inspection, servicing, and repair of all installed fire protection equipment at RK Khan Hospital. The successful contractor must deliver a detailed written report to the Maintenance Manager and ensure every piece of apparatus operates in 100% working condition, fully complying with national safety standards.

Scope of Work

• Servicing & Testing: Full inspection, servicing, recharging, pressure/hydrostatic testing, and refilling of CO2 and stored pressure extinguishers, pillar-post hydrants, lay-flat hoses, hose reels, fire booster inlet valves, mobile dry chemical powder tanks, and powder refills.
• System Maintenance: Service and functional testing of the Technoswitch TEC 204 conventional fire alarm panel, including battery replacement, sounder/keypad replacement, and control panel programming.
• Repairs & Replacements: Supply and installation of new fire equipment signage, replacement of condemned/damaged extinguishers, nozzles, hose reels, valves, and faulty fire detection components (smoke detectors, manual call points, voltage-specific batteries).
• Inclusions: Quoted unit prices must encompass all labour, travelling, after-hours work, spares, and transport. Removed or replaced parts must be surrendered to the hospital’s Chief Artisan/Foreman. Redundant materials must be cleared from site promptly.
• Timeline & Warranty: Works commence within two weeks of the official order and must be completed within one month. All executed works carry a 12-month guarantee.

Technical Requirements

• Submission of a valid BBBEE certificate and a sworn affidavit/certificate bearing the SANAS logo.
• Mandatory registration with the Fire Protection Association South Africa (FPASA); documentary proof is compulsory.
• CIDB registration is strongly advised, alongside verified Central Suppliers Database (CSD) status and tax compliance clearance.
• All supplied materials and spare parts must be brand new, unused, and compliant with SABS/SANS specifications.
• Quotations must remain firm and valid for 90 days. Prices must include VAT where applicable.
• Bidders must complete the prescribed conflict-of-interest declaration (SBD 4) and adhere to all standard General Conditions of Contract.
• Evaluation utilises an 80/20 preferential procurement model: 80 points allocated for price competitiveness and 20 points for the RDP goal supporting enterprises manufacturing or producing within KwaZulu-Natal.

Skills Requirements

• Contractors must deploy only qualified technicians with documented experience in fire protection equipment servicing and maintenance.
• Personnel must possess technical expertise to diagnose and repair complex fire detection systems, including conventional panel programming, voltage-specific battery installations, and troubleshooting circuit/breaker-related device failures.
• Technicians must be proficient in conducting hydrostatic and pressure tests, safely recharging extinguishers, and executing full mechanical repairs on hydrants, hose reels, and valve assemblies.
• Capability to produce accurate compliance reports, manage on-site logistics, and strictly adhere to safety and material storage protocols.

Explanation of Unusual or Complicated Terms

• SANAS Logo Requirement: SANAS (South African National Accreditation System) accreditation verifies that testing, calibration, or certification processes meet nationally recognised quality and reliability benchmarks.
• FPASA Registration: The Fire Protection Association South Africa certifies service providers against industry safety and operational standards; mandatory proof ensures legal and technical compliance for fire protection works.
• Hydrostatic Testing: A high-pressure water test applied to cylinders and hoses to verify structural integrity and prevent catastrophic failure during emergency use.
• 80/20 Preference System: A government procurement scoring framework where 80% of the evaluation weight is based on competitive pricing, and 20% is allocated to designated socio-economic goals (here, promoting local KZN manufacturing/production).