Objectives

The primary objective of this quotation is to secure a qualified contractor to perform comprehensive preventative maintenance and servicing of a standby generator system at the Rietgat South African Police Service facility. The contract aims to restore and maintain optimal generator performance, ensure operational reliability, and guarantee full compliance with national electrical, mechanical, and safety engineering standards.

Scope of Work

The successful bidder will execute a two-week maintenance cycle, commencing upon receipt of an official order. Key deliverables include:

• Replacement of oil, diesel, and air filters.
• Radiator flushing and thorough cleaning.
• Inspection and testing of batteries, starters, V-belts, generator oil levels, water levels, and battery chargers, with necessary repairs conducted.
• Cleaning of both the generator and high tension (HT) rooms.
• Provision and maintenance of a detailed service book, including completion of all mandatory checklists.
• Execution of a one-hour post-service test run, followed by coordination with the client department for a full-load operational test.
• Engagement of a certified high tension contractor to safely isolate HT supply during the full-load test.
• Supply of all specified materials, including specific engine oils, coolants, filters, and cleaning agents, with labour and travel costs itemized separately.

All waste and rubble must be removed regularly, and the site must be left clean upon completion. A project plan and work schedule are required at commencement, and a completion certificate must be submitted immediately upon finishing the works.

Technical Requirements

Bidders must adhere to strict technical and regulatory frameworks:

• Contractor Grading: Minimum Construction Industry Development Board (CIDB) Grade 1 EP designation is mandatory.
• Standards Compliance: All electrical, mechanical, and safety components must comply with relevant South African National Standards (SANS), International Electrotechnical Commission (IEC), American Society for Testing and Materials (ASTM), and British Standards (BS) covering transformers, switchgear, cabling, low-voltage installations, and protective systems.
• Health & Safety: Full compliance with Occupational Health and Safety regulations is required throughout the contract duration.
• Documentation: Detailed job cards must be completed, stamped, and signed by the client department. Proof of all relevant registrations and certifications must be submitted prior to work commencement.
• Pricing Structure: All prices must reflect market-related rates. The department reserves the right to adjust non-market prices or disqualify bids that fail to demonstrate value for money.

Note on Terminology: HT refers to High Tension electrical systems requiring specialized isolation procedures. COIDA denotes compliance with South Africa’s Compensation for Occupational Injuries and Diseases Act, ensuring statutory worker injury coverage. EP indicates the Engineering Professional services category within the CIDB grading system, denoting specialized technical contracting capability.

Skills and Qualifications

Contractors must demonstrate proven expertise and hold valid certifications in the following areas:

• Certified Installation Electrician qualification with three-phase competency.
• Valid High Tension (HT) Switching Certificate.
• Diesel Mechanic certification.
• Active COIDA registration certificate.
• Documented experience evidenced by purchase orders for at least three similar generator servicing projects.

A skilled and competent representative must supervise all operations, possessing the authority to receive and implement instructions on behalf of the contractor. The contractor must also maintain reliable communication channels (telephone, fax, and cellular) throughout the contract period to ensure seamless coordination and timely reporting.