Objectives

The primary objective is to service and maintain Uninterruptible Power Supply (UPS) systems at Benedictine Hospital and five associated Primary Healthcare (PHC) clinics. The project aims to ensure continuous, reliable power backup for critical medical and administrative functions through systematic electrical inspections, battery maintenance, defect rectification, and the delivery of comprehensive technical reporting.

Scope of Work

• Service UPS units across Benedictine Hospital and five PHC facilities (Ndlozana, Enhlekiseni, Usuthu, Maphophoma, and Sovane).
• Inspect all terminations for loose connections, burnt wires, and general electrical defects.
• Check all batteries and replenish acid where necessary.
• Supply and deliver all required materials, tools, and consumables for repairs.
• Provide clear, detailed reports with actionable recommendations; payment is contingent upon report quality.
• Complete all works within two weeks of purchase order issuance.
• Submit a comprehensive safety plan, specifically addressing live electrical work, and coordinate closely with the facility safety officer.
• Remove all construction waste daily using authorized landfill sites in compliance with environmental regulations.
• Operate only during weekdays, refrain from overnight accommodation on-site, and provide own water and electricity.
• Provide a twelve-month guarantee on all equipment, materials, and workmanship from the date of successful handover.

Technical Requirements

• All work must comply with the Occupational Health and Safety Act (Act 85 of 1993) and National Building Regulations.
• Materials must be new, unused, SABS-compliant where applicable, and pre-approved by the hospital maintenance supervisor.
• Quoted prices must be firm, inclusive of VAT, labour, transport, and all incidental costs. Non-firm pricing results in disqualification.
• Invoices must be accompanied by a works completion certificate, compliance certificates, and guarantee certificates before payment is processed.
• A delay penalty of 0.04% of the contract sum per day applies for work extending beyond the scheduled completion date.
• Evaluation utilizes an 80/20 preference point system, allocating 80 points for price competitiveness and 20 points for designated socio-economic goals.

Skills and Qualification Requirements

• CIDB Registration: Contractors must hold a Construction Industry Development Board (CIDB) grading of 2ME or higher.
• Technical Personnel: At least one proposed technical resource must hold a valid Artisan Electrician trade test certificate.
• Proven Experience: Bidders must demonstrate competency by providing proof of at least two completed similar projects within the past five years, supported by award/purchase orders and corresponding completion certificates.
• Administrative Compliance: Mandatory registration on the Central Suppliers Database (CSD) and Provincial Suppliers Database, alongside a valid SARS tax clearance status, is required.
• Preference Points: Full points for the specific goal category are allocated to companies that are at least 51% owned by Black South Africans, supported by a valid BBBEE certificate or sworn affidavit.

Clarification of Key Terms

UPS (Uninterruptible Power Supply): An electrical apparatus that provides emergency power when the input power source fails. In healthcare settings, UPS systems are critical for maintaining life-support equipment, IT infrastructure, and security systems during power outages.

CIDB Grading 2ME: A classification issued by South Africa's Construction Industry Development Board. The "2" denotes a lower-tier contractor capability, while "ME" stands for Mechanical/Electrical installations. This grading permits contractors to execute electrical projects valued up to R5 million.

80/20 Preference Point System: A government procurement scoring model used for contracts below R50 million. It allocates 80 points based on the lowest compliant price and 20 points based on specific transformation goals (in this case, black ownership), ensuring both cost-effectiveness and socio-economic development.