Tender Summary: Servicing on Fire Equipment and Fire Extinguishers

Objectives

The primary objective is to engage a qualified contractor for a once-off service contract to inspect, test, and maintain fire safety equipment at St Francis Hospital. The procurement ensures continuous operational readiness of fire suppression systems, guarantees compliance with national safety regulations, and supports local economic transformation through structured preferential procurement mechanisms.

Scope of Work

The successful bidder will service a total of 115 fire safety units distributed across multiple hospital departments and ancillary facilities. The scope encompasses:

• Servicing of CO2 fire extinguishers in 2kg, 2.5kg, and 5kg capacities
• Maintenance and inspection of fire hose reels and associated piping networks
• On-site servicing at designated locations including administrative offices, clinical wards, isolation units, staff parkhomes, plant rooms, and security structures
• Provision of all necessary labour, specialised tools, and approved consumables

Technical Requirements

Bidders must satisfy strict technical and procedural conditions to progress through evaluation stages:

• All serviced equipment and replacement components must meet SABS-approved quality standards
• Contractor must independently supply water and electricity required for servicing operations
• Site operations are restricted to standard working hours; overnight accommodation and weekend work are prohibited
• Quoted prices must be firm for a 90-day validity period and include all applicable taxes
• Submission of documented proof of prior similar service delivery (completion certificates and client references) is mandatory
• Explicit written confirmation of compliance with the attached technical specification document is required

Skills and Qualification Requirements

Service execution must be performed by personnel with verified industry credentials and demonstrated experience:

• Lead servicing technician must hold current registration with SAQCC Fire Detection as a Level 3 serviceman
• Contractor must possess a valid Construction Industry Development Board (CIDB) grading of Grade 1 or higher
• Provider must demonstrate proven capability through submitted completion certificates for comparable fire equipment servicing projects in either public or private sectors

Explanation of Key Procurement Terms

SAQCC Fire Detection Level 3 Registration: A nationally recognised industry certification that validates a technician’s technical competency, safety knowledge, and practical ability to install, maintain, and service fire detection and suppression systems in accordance with South African regulatory standards.

CIDB Grade 1: A Construction Industry Development Board classification indicating a contractor’s baseline capacity to execute low-complexity, small-value maintenance and construction contracts. It serves as a minimum threshold for financial and operational capability.

80/20 Preference Point System: A government procurement evaluation framework allocating 80 points to competitive pricing and 20 points to socio-economic objectives. In this tender, the 20 points are exclusively reserved for promoting South African-owned enterprises to advance local economic participation.

CSD Verification: Mandatory registration and ongoing validation via the Central Suppliers Database. This national registry confirms company registration, tax clearance status, and legal eligibility to enter into public sector contracts.