Objectives

The primary objective of this tender is to procure high-quality, custom-manufactured uniforms for orderly staff at Umzimkhulu Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to ensure reliable supply of compliant workwear while advancing local economic development through targeted manufacturing preferences.

Scope

The contract covers the one-off supply of ladies’ orderly uniforms, specifically white dresses, tops, and trousers. Quantities are determined by institutional operational requirements as detailed in the official quotation document. All goods must be delivered directly to Umzimkhulu Hospital. The agreement is a single-cycle contract with a bid validity period of 90 days.

Technical Requirements

• Ladies White Dress: 100% cotton, size 28, part elasticated waist, unlined, approximately 100 cm centre back length.
• Ladies White Top: 100% cotton twill, short sleeves, mandarin collar, button detail, side slits, approximately 75 cm centre back length, permanently labelled “CLASSIC FIT”.
• Ladies White Trousers: 100% cotton, half elasticated waist, two side pockets, flat front, pull-on design, optional 7 cm additional leg length, approximately 81 cm inside leg, permanently labelled “CLASSIC FIT”.
• Sizing: Garments must be manufactured in sizes 28 to 54.
• Quality & Standards: All items must be new, unused, and conform to applicable SABS/SANS standards. A certificate of compliance must be submitted if requested.
• Sample Submission: Physical samples are mandatory. The institution will request samples from the top three scoring bidders for technical evaluation. Non-compliant samples result in immediate disqualification.
• Product Validity: Supplied goods must retain a minimum shelf life of six months upon delivery.

Skills & Capability Requirements

• Garment Manufacturing Expertise: Proven capability in industrial-scale apparel production, with precision in meeting exact dimensional, material, and labelling specifications.
• Public Sector Delivery Experience: Demonstrated track record of fulfilling government health facility orders, evidenced by submission of at least one prior order and delivery note.
• Regulatory & Financial Compliance: Active registration on the Central Supplier Database (CSD), valid tax clearance, and a B-BBEE status verification certificate or sworn affidavit. Financial stability to provide performance security within 30 days of contract award.
• Quality Assurance: Internal processes to guarantee consistent fabric weight, stitching durability, and colourfastness suitable for clinical environments.

Key Terms & Unusual Requirements

80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Full points are awarded exclusively to enterprises that manufacture or produce the uniforms within the KwaZulu-Natal province, incentivising local job creation and industrialisation.

SAHPRA Licence Mandate: The tender requires a South African Health Products Regulatory Authority licence authorising the bidder to manufacture, wholesale, or distribute medical devices. This is unusual for uniform procurement and likely stems from a standardised departmental template. Bidders should confirm exemption eligibility or provide equivalent regulatory documentation.

Five-Stage Sequential Evaluation: Quotations undergo rigid filtering: (1) Administrative compliance, (2) Delivery capacity, (3) Specification adherence, (4) Price and preference scoring, and (5) Sample validation. Failure at any stage terminates consideration without progression.

Warranty & Penalties: Suppliers warrant goods against defects for 12 months post-delivery. Late deliveries incur daily penalties calculated at the prevailing prime interest rate. The purchaser reserves rights to terminate for default, fraud, or insolvency, and may impose public sector trading restrictions up to 10 years for serious breaches.