Objectives

The primary objective of this tender is to secure the reliable supply and delivery of protective sports equipment to support municipal recreational or athletic initiatives. The municipality aims to procure durable, safety-compliant gear through a transparent, competitive, and legally compliant procurement process that aligns with public sector transformation goals.

Scope

The scope covers the provision of a single consolidated package containing four shin pads and six face shields with integrated brow guards. Bidders must submit a unified lot price covering all quantities. The municipality reserves the right to request physical samples or product brochures after the tender closing date, requiring submission within three working days unless an alternative timeframe is formally agreed upon in writing. All tender responses must be submitted electronically via the designated online portal; fax submissions are explicitly prohibited.

Technical Requirements

• Products must meet established safety, impact resistance, and durability standards for protective sports equipment.
• The reference brand for shin pads is Zemby, though functionally equivalent alternatives are permitted provided they demonstrate comparable quality, certification, and performance.
• All quoted prices must remain valid for a minimum of thirty days from the tender publication date.
• Supplies must comply with the municipality’s General Conditions of Tender, Conditions of Purchase, and applicable regulatory standards.

Skills Requirements

No specialized technical certifications or professional qualifications are explicitly mandated. Bidders are expected to possess standard supply chain and logistics competencies, including inventory control, order processing, warehousing, and timely delivery coordination. Providers should demonstrate the operational capacity to fulfill the quantity requirements, maintain product quality standards, and respond efficiently to post-tender sample or documentation requests.

Key Terms & Definitions

• 80/20 System: A preferential procurement evaluation framework where eighty percent of scoring is allocated to price competitiveness, and twenty percent is reserved for historical transformation targets such as black economic empowerment, women-owned enterprises, and disability-owned businesses.
• Lot Price: Bidders must quote a single consolidated amount for the entire package rather than providing separate unit prices for individual items.
• Zemby or Equivalent: Indicates a preferred manufacturer for shin pads, but allows substitution with other brands that match or exceed the specified quality, safety, and functional standards.
• Supplier Database Registration: A mandatory pre-award requirement where successful bidders must enroll in the municipality’s official vendor registry to facilitate contract administration, payment processing, and compliance monitoring.