Objectives

The primary objective is to secure a reliable once-off supply of medical-grade silicone gel sheets for clinical application at Ngwelezane Hospital. The procured items will be utilised for scar management and to alleviate patient hypersensitivity following burns, skin grafts, or degloving injuries.

Scope

• Product: Silicone Gel Sheets
• Quantity: 10 boxes
• Delivery Destination: Ngwelezane Hospital, KwaZulu-Natal
• Contract Duration: Once-off delivery
• Quotation Validity: 90 days from closing date
• Mandatory Delivery Window: Maximum of 15 working days (3 weeks) from contract award

Technical Requirements

• Specifications: Sheets must measure exactly 12 cm × 15 cm, be manufactured from medical-grade silicone, and be clear or nude in colour
• Quality & Condition: Items must be new, unused, and free from manufacturing defects. Second-hand or expired products are strictly prohibited
• Shelf Life: All supplied products must retain a minimum of six months of validity upon delivery
• Packaging & Pricing: Goods must be boxed appropriately. Quoted prices must be firm, all-inclusive of delivery costs, and compliant with SARS invoicing standards
• Regulatory Documentation: Bidders must submit a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices
• Submission Format: Official quotation forms must be used without retyping. All mandatory returnable documents must be fully completed and signed

Skills & Compliance Requirements

Bidders must demonstrate operational and administrative competence, including:

• Capability to source, verify, and deliver regulated medical consumables within strict hospital timelines
• Familiarity with South African public procurement frameworks, including accurate completion of SBD forms and adherence to General and Special Conditions of Contract
• Ability to maintain active Central Suppliers Database (CSD) registration with verified tax compliance status
• Capacity to provide verifiable proof of company ownership and BBBEE status to support preference point claims
• Strict adherence to ethical procurement practices, with awareness that collusive bidding or cover-quoting triggers automatic disqualification and potential sector bans

Explanation of Key Terms & Conditions

• 80/20 Preference Point System: Under the Preferential Procurement Policy Framework Act, bids are scored out of 100 points. Eighty points are awarded based on price competitiveness, while twenty points are reserved for specific socio-economic goals. Lower prices yield higher price scores.
• Specific Goal (South African-Owned Enterprises): The full 20 preference points are allocated to companies that are majority owned by South African citizens. Claiming these points requires submission of a CIPC ownership certificate, a BBBEE certificate or sworn affidavit, and successful CSD verification.
• SAHPRA Licensing Requirement: As silicone gel sheets are classified as medical devices, suppliers must hold current regulatory approval from SAHPRA. This ensures products meet national safety, efficacy, and quality standards for healthcare use.
• Cover-Quoting Prohibition: Submitting multiple quotations under different company names to artificially influence pricing or win contracts is classified as fraud. Violations may result in immediate disqualification and a restriction penalty banning the entity from public sector contracts for up to ten years.
• Sample Request Protocol: Although not initially mandatory, the procuring facility reserves the right to request physical samples for technical evaluation. Failure to provide samples when asked, or supplying products that do not match submitted samples, will lead to rejection.