Objectives

The primary objective is to procure standardized Emergency Medical Services (EMS) uniforms and protective footwear for the King Cetshwayo District Health Office. The procurement aims to equip emergency personnel with durable, compliant, and identifiable workwear to support operational readiness, workplace safety, and professional presentation.

Scope

The tender covers a one-off supply of the following items to the designated EMS facility:

• White T-shirts across six sizes (S, M, L, XL, XXL, XXXL)
• Caps featuring an EMS badge in green and navy variants
• Black operational socks in eight sizes
• White knee-length rubber gumboots with safety features

All goods must be delivered within three weeks of contract award. The estimated contract value does not exceed R500,000.

Technical Requirements

Suppliers must strictly adhere to South African National Standards (SANS) and provide documented compliance confirmations for each item:

• T-shirts: Tubular interlock fabric meeting SANS 750 Type 165, white colour per CKS 129, round neck with binding, short sleeves with bound cuffs, polyester-cotton core-spun threads, self-body stay tape, and straight bottom hem.
• Caps: Baseball-style design using woven cotton/polyester outer fabric (SANS 1387-11), high-density polyethylene curved peak, touch-and-close fastener (SANS 1832), black inner lining/bias tape/headband, domed button, and embroidered EMS logo. Colours must match CKS 129 textile standards.
• Socks: Cushion-foot hose complying with SANS 1382-1:2008, Type MH1 construction, available in sizes 4–11, black colour.
• Gumboots: Knee-length rubber boots featuring safety toe caps, oil and heat resistance, non-marking soles and heels, classified as Personal Protective Equipment (PPE) safety footwear, sizes 4–10, white colour.

All products must be new, unused, and valid for a minimum of six months upon delivery. Physical samples are mandatory during the evaluation phase for quality verification. Bidders must formally indicate compliance on the official specification annexures.

Skills Requirements

No specialised technical skills are explicitly mandated, but successful bidders must demonstrate robust supply chain and logistical capabilities, including:

• Proven capacity to manufacture or source SANS-compliant uniform goods at the required volumes
• Ability to manage quality assurance, secure packaging, and timely delivery within a three-week window
• Competence in preparing and submitting mandatory compliance documentation (Central Supplier Database registration, tax clearance, BBBEE certificates, CIPC records, and Standard Bid Document forms)
• Experience navigating public sector procurement processes, including sample submission protocols and preference point claim procedures

Key Terms & Unusual Requirements

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals, specifically prioritising enterprises owned by youth. Proof of youth ownership via CIPC registration, BBBEE certificate/sworn affidavit, and applicant ID copies is required to claim these points.
• Mandatory Sample Submission: Only the top three scoring bidders will be invited to submit physical samples for inspection. Failure to provide compliant samples may result in disqualification or escalation to the next highest scorer.
• Standard Bid Document (SBD) Compliance: Strict adherence to prescribed forms is required. SBD 4 mandates full disclosure of any state employment or business relationships involving the bidder or connected parties. Non-disclosure constitutes a false declaration leading to immediate disqualification.
• Anti-Collusion & Cover-Quoting Policy: Linked entities submitting multiple quotes will be immediately disqualified. Prices must remain firm for 90 days, and all delivery costs must be included in the quoted rate. Expired or second-hand products are strictly prohibited.