Objectives

The primary objective is to procure a one-off supply of high-purity sodium chloride for use in the water treatment plant at Port Shepstone Hospital. The procurement ensures consistent availability of material required for water softening, anion exchange resin regeneration, and potential on-site disinfection processes, while complying with provincial health supply chain regulations and preferential procurement policies.

Scope

• Item: Sodium Chloride (Salt)
• Quantity: 48 units
• Packaging: 25kg per unit
• Delivery Destination: Port Shepstone Hospital – SCM Department
• Delivery Hours: 07:30 to 15:00, Monday to Friday (excluding weekends and public holidays)
• Contract Duration: Once-off supply
• Quotation Validity: 90 days from closing date

Technical Requirements

• Purity Level: Minimum 99% NaCl concentration to prevent equipment scaling and residual contamination
• Form & Grade: Coarse grade; evaporated salt or high-purity compressed salt pellets are strongly preferred over rock salt to minimise sludge accumulation and system clogging
• Quality Certification: Must meet SABS/SANS standards; valid certification or test reports must be submitted with the quotation
• Product Condition: Strictly new and unused; products with less than six months remaining shelf life will be rejected
• Sample Testing: Top-ranking bidders may be instructed to submit physical samples for independent verification against specifications

Skills Requirements

No specialised technical or engineering skills are required. Bidders must instead demonstrate administrative and logistical capability through:

• Documented experience supplying comparable goods to public or private healthcare facilities (supported by previous orders and delivery notes)
• Active Central Supplier Database (CSD) registration and verified tax compliance status
• Current CIPC business registration and valid B-BBEE certificate or sworn affidavit
• Capacity to manage inventory, coordinate timely deliveries, and adhere to hospital receiving protocols

Key Terms & Conditions

80/20 Preference Point System: Evaluation awards 80 points for price competitiveness and 20 points for specific socio-economic goals, specifically granting full points to enterprises that are wholly South African-owned. Points are calculated by comparing each bid against the lowest acceptable price using a standardised formula.

Cover-Quoting Prohibition: Submitting multiple quotations through linked or affiliated entities to manipulate pricing is classified as fraudulent conduct. Violation results in immediate disqualification, potential contract cancellation, and restriction from public sector procurement for up to ten years.

SBD Documentation Mandate: Bidders must complete official Standard Bid Document forms (SBD 4 for conflict-of-interest disclosure and SBD 6.1 for preference claims) exactly as printed. Retyping, redrafting, or altering these forms invalidates the submission.

Performance Penalties & Termination: Late delivery incurs daily financial deductions calculated at the prime interest rate. Persistent non-performance, specification non-compliance, or engagement in corrupt practices may trigger contract termination, cost recovery, and listing on the National Treasury’s Register for Tender Defaulters.