Objectives

The primary objective of this quotation is to procure fifty (50) units of large medical spigots for patient care at St Mary’s District Hospital. The procurement process aims to secure high-quality, compliant goods while adhering to the Preferential Procurement Policy Framework Act, specifically utilising an 80/20 evaluation system that allocates 20% of scoring points to promoting South African-owned enterprises.

Scope

• Item: Spigot – Large (Plastic Autoclavable)
• Quantity: 50 Units
• Delivery Location: St Mary’s District Hospital, No.1 Hospital Road, Abbot Francis Monastery, Marianhill 3610
• Contract Type: One-off supply
• Validity: Quotations must remain firm for 90 days
• Deliverables: Physical supply of compliant spigots, provision of a compulsory sample with the bid, and adherence to all general and special conditions of contract.

Technical Requirements

• Material & Construction: Must be manufactured from autoclavable polypropylene (PP).
• Sterilisation Resistance: Capable of withstanding steam sterilisation at temperatures ranging from 121°C up to 135–145°C.
• Dimensions: Diameter of 10 mm, tapered to a point, with an approximate length of 52 mm.
• Labelling & Compliance: Each unit must display manufacturer details and a valid expiry date. Products must be new, unused, and hold a minimum shelf life of six months upon delivery.
• Quality Standards: Must meet high-quality benchmarks and comply with relevant South African National Standards (SANS/SABS) where applicable.
• Sample Submission: A physical sample must accompany the quotation document for scrutiny against specifications; failure to submit will result in disqualification.

Skills Requirements

While the tender does not specify advanced technical skills, bidders must demonstrate:

• Proven capability to manufacture or source medical-grade, autoclavable plastic components that meet precise dimensional and thermal resistance specifications.
• Competence in navigating South African public sector procurement processes, including accurate completion of mandatory returnable documents (SBD 4, SBD 6.1, Official Price Page).
• Ability to maintain Central Suppliers Database (CSD) registration, provide valid tax clearance verification, and submit B-BBEE status evidence or sworn affidavits.
• Logistical capacity to deliver goods promptly to the designated hospital facility and manage warranty obligations (minimum 12 months from acceptance).

Notes on Unusual or Complicated Terms

• Autoclavable: Refers to materials engineered to endure repeated high-pressure steam sterilisation cycles without warping, melting, or compromising structural integrity, which is critical for reusable medical instruments.
• 80/20 Preference Point System: A standard South African procurement evaluation model where 80% of the total score is awarded based on competitive pricing, and 20% is allocated for socio-economic goals (in this case, full points for South African-owned enterprises).
• SBD Forms: Standard Bid Document forms mandated by National Treasury. SBD 4 requires disclosure of any conflict of interest or employment relationships with state officials. SBD 6.1 is used to claim preference points for specific transformation goals.
• CSD Registration: A mandatory national database managed by National Treasury. All suppliers must be verified on CSD before their quotations can be considered, ensuring tax compliance and basic supplier vetting.