Tender Summary: Staff Golf T-Shirt with KZN COEC Logo

Objectives

The primary objective of this quotation is to procure standardized, high-quality staff golf t-shirts featuring the official KwaZulu-Natal College of Emergency Care (KZN COEC) logo. The supply aims to ensure consistent uniform compliance, professional presentation, and operational readiness for all designated staff members across the procuring institution.

Scope

This is a one-off supply contract for eighty-four (84) navy golf t-shirts to be delivered to McCord Provincial Eye Hospital. The order is divided into thirty-eight (38) female and forty-six (46) male units, distributed across multiple sizes. The scope encompasses garment manufacturing, custom sizing, official logo embroidery, quality assurance, packaging, and full delivery to the specified hospital location. Bidders must also submit a physical sample or a detailed technical brochure prior to the closing date for objective evaluation.

Technical Requirements

• Garment Construction: Short-sleeve golf shirt with a knitted matching collar, three-button placket, and ribbed knit detailing on the collar and sleeve hems.
• Material & Specifications: 65% polyester and 35% cotton pique blend, navy color, fabric weight of 190gsm.
• Embroidery & Branding: The official KZN COEC logo must be embroidered on the left chest, measuring exactly 65mm in height and 75mm in width. Thread must be metallic, polyester, or high-grade viscose, with proven resistance to harsh chemicals, bleaching, fading, and UV exposure.
• Fastenings: Four-hole French Bevel buttons (12mm/18 Line diameter), color-matched to the garment base.
• Quality & Compliance: All goods must meet SABS/SANS quality standards. Items must be new, unused, and possess a minimum shelf-life validity of six months upon delivery.
• Sizing Protocol: Suppliers are required to visit the KZN COEC facility to take accurate body measurements for each listed staff member before production begins.

Skills and Capability Requirements

While the tender does not mandate formal academic qualifications, successful bidders must demonstrate the following operational capabilities:

• Proficiency in custom apparel manufacturing, textile sourcing, and precision cutting/sewing.
• Expertise in industrial-grade embroidery techniques capable of maintaining logo integrity through repeated laundering and chemical exposure.
• Logistical competence to manage complex size distributions and execute on-site measurement collection efficiently.
• Strong supply chain management to ensure single-batch, timely delivery within agreed timeframes.
• Administrative capability to compile mandatory compliance documentation, including CSD registration, tax clearance validation, and B-BBEE proof where applicable.

Key Terms and Unusual Requirements

• 80/20 Preference Point System: A government procurement scoring model allocating 80 points to price competitiveness and 20 points to specific socio-economic goals. In this tender, the 20 points are exclusively reserved for fully South African-owned enterprises to promote economic transformation.
• SABS/SANS Approval: Mandatory compliance with South African Bureau of Standards benchmarks, ensuring textiles meet national safety, durability, and labeling norms.
• Sample/Brochure Submission: A non-negotiable objective criterion. Bidders must provide either a physical prototype or a comprehensive technical brochure by the closing date. Failure to submit results in immediate disqualification.
• Performance Penalties & Restriction Clauses: Late delivery triggers daily financial penalties calculated at the prevailing prime interest rate. Persistent non-performance, fraudulent declarations, or collusive bidding may lead to contract termination, recovery of excess replacement costs, and potential prohibition from public sector contracts for up to ten years.