Tender Summary: Stage 1 Soya Based Infant Formula

Objectives

The primary objective of this quotation is to procure a reliable, compliant supplier capable of delivering specialized infant nutritional products to support clinical dietary management within the KwaZulu-Natal Department of Health. The procurement aims to ensure timely supply of medically necessary formula while adhering to public sector value-for-money principles, preferential procurement policies, and strict quality standards.

Scope

• Item Description: Stage 1 Soya Based Infant Formula
• Quantity Required: 24 units
• Delivery Destination: St Mary’s District Hospital, Marianhill, KwaZulu-Natal
• Contract Type: One-off supply
• Quotation Validity: 90 days from closing date
• Intended Use: Dietary management for infants with persistent gastroenteritis, galactosaemia, or cow’s milk protein allergy

Technical Requirements

• Nutritional Profile (per 100ml): Energy 250–295 kJ, Protein 1.3–2.1 g, Carbohydrates 5.5–9.7 g, Fat 2.6–4.1 g
• Composition: Strictly soya-based formulation containing zero cow’s milk protein
• Packaging: Supplied in 800–900 g tins
• Manufacturer Status: Must be produced by a registered manufacturer meeting high-quality standards
• Shelf Life: All units must retain a minimum of six months validity upon delivery
• Condition: New, unused products only; second-hand or expired goods will be rejected
• Logistics: All delivery, handling, and transport costs must be fully inclusive in the quoted price
• Verification: The institution may request physical samples from the top three scoring bidders for specification compliance testing

Skills & Capacity Requirements

No formal professional certifications are mandated, but bidders must demonstrate:

• Supply Chain & Logistics Capability: Proven ability to source, warehouse, and deliver specialized medical/nutritional goods within agreed timeframes without prior performance defaults
• Regulatory & Administrative Competence: Valid Central Supplier Database (CSD) registration, active tax clearance status, and capacity to complete mandatory government returnable documents
• Financial & Operational Stability: Ability to submit firm, fixed pricing valid for 90 days and sustain a one-off contractual obligation
• Compliance Management: Understanding of public procurement legislation, conflict-of-interest declarations, and preferential procurement claim procedures

Key Procurement Terms & Conditions

80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Full points are awarded to promote South African-owned enterprises, verified through CSD data and CIPC ownership certificates.

General & Special Conditions of Contract (GCC/SCC): Standard public sector terms govern the agreement, including a 12-month warranty period post-delivery, daily penalty deductions calculated at the prime interest rate for late deliveries, and strict termination rights for default, fraud, or insolvency.

SBD Forms & Disclosure Requirements: Bidders must submit SBD 4 (Bidder’s Disclosure) to declare any personal or corporate relationships with KZN Department of Health officials, and SBD 6.1 to claim preference points. Failure to disclose accurately constitutes a false declaration and grounds for immediate disqualification.

Collusive Practice & Anti-Competitive Clauses: Any agreement or communication between competitors regarding pricing, market allocation, or bid strategy is strictly prohibited under the Competition Act. Violations may result in bid invalidation, ten-year trading restrictions, and criminal prosecution.