Objectives

The primary objective of this quotation is to procure a one-off supply of essential office stationery to support administrative functions at the East Boom Community Health Centre’s Outpatient Department. The procurement seeks to obtain durable, high-quality goods that comply with provincial health department standards while integrating national transformation and preferential procurement mandates.

Scope

The scope encompasses the supply and delivery of three distinct product categories:

• Heavy Duty Staplers (1 unit)
• Date Stamp Ink Pad Refills (5 units)
• Date Stamps (12 units)

All goods must be delivered to the designated facility within the agreed delivery timeframe. The contract operates as a single transaction with a ninety-day validity period. Pricing must be firm and inclusive of all delivery costs. Only new, unused products with a minimum remaining shelf life of six months upon delivery will be accepted. Second-hand or expired items are strictly prohibited.

Technical Requirements

Bidders must adhere to the following precise specifications:

• Heavy Duty Stapler: Black finish, metal construction, with a 200-sheet stapling capacity.
• Date Stamp Ink Pad Refill: Black ink formulation compatible with standard date stamp mechanisms.
• Date Stamps: Single-line format, single colour with a built-in black swap pad, rubber handle, rectangular shape, measuring 45L x 28W x 78H. The design must enable reliable page numbering and initialling.

All items must meet high-quality and durability benchmarks. Suppliers must explicitly confirm compliance with each specification item on the official quotation forms. Any deviation may result in non-responsiveness.

Skills Requirements

No specialized technical skills, professional qualifications, or service-based competencies are required. As this is a pure goods-supply tender, bidders must demonstrate standard logistical capacity, stock availability, and the ability to meet delivery deadlines. Installation, commissioning, training, or after-sales maintenance services are not part of the scope.

Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation uses a weighted scoring framework where eighty percent of points are awarded for competitive pricing and twenty percent for designated socio-economic goals. Lower prices score higher on the price component.
• Disability Ownership Preference: Full preference points are reserved for enterprises at least fifty-one percent owned by Black Persons with Disabilities. Claimants must submit verifiable proof (medical reports or disability grant documentation) and pass Central Supplier Database validation.
• SBD Disclosure Declarations: Bidders must complete standardized government forms to declare any personal, familial, or business ties with Department of Health officials. Undisclosed conflicts trigger automatic disqualification under public finance legislation.
• Phased Administrative Compliance: The evaluation process is strictly sequential. Failure to submit mandatory returnable documents or prove specification compliance at the initial stages results in immediate rejection, bypassing price and preference evaluation entirely.